Senior Manager - Board Governance

Bank of Montreal • Chicago, IL

2d

About The Position

Provides services in support of legal counsel and contributes to effective and efficient business operations by implementing improvement opportunities. Builds productive relationships with legal counsel, Board and Committee members, senior leaders, and internal and external stakeholders, delivering responsive, accurate, and knowledgeable administrative support. Serves as a trusted advisor and subject matter expert, including at the group and enterprise-wide level, and applies expertise and creative problem-solving to complex, non-routine, ambiguous situations. Handles sensitive and confidential Bank matters while minimizing risk and operates effectively in a high-stress environment with changing expectations.

Oversees operational programs and the processes and activities supporting the Board of Directors, its Committees, and Shareholder Services. Plans, attends, and executes assigned Board and Board Committee meetings, coordinating agendas and meeting materials, recording minutes, tracking follow-ups, managing matter submissions and proxy circular work, and coordinating volunteer roles and medical staff allocation. Maintains corporate records, registrations, filing systems, the BMO Corporate Governance website, and portfolio information in the Global Entity Management System (GEMS). Supports audits, compliance procedures, legal documentation, transactions, insider reporting, and internal funding transactions. Monitors project milestones and expenses, and adapts processes and messaging in response to business needs and changing trends. Broader work or accountabilities may be assigned as needed.

Requirements

• Typically 7+ years of relevant experience in finance, risk management, legal, or compliance.
• Proficient knowledge of the business and regulatory environment.
• Seasoned professional with a combination of education, experience, and industry knowledge.
• Expert-level verbal and written communication skills.
• Expert-level analytical and problem-solving skills.
• Expert-level influence skills.
• Expert-level collaboration and team skills, with a focus on cross-group collaboration.
• Ability to manage ambiguity.
• Expert-level data-driven decision-making skills.

Nice To Haves

• Law degree, preferably with a focus on corporate, securities, or tax law.

Responsibilities

• Review technical procedures for key processes, including those related to the Board of Directors, Committees, and Shareholder Services, and implement process improvements as needed.
• Lead execution of operational programs, assessing and adapting them as needed to ensure quality execution.
• Manage activity timelines and monitor calendars of scheduled appointments and meetings.
• Maintain corporate records and registrations.
• Plan, attend, and execute assigned Board and Board Committee meetings.
• Coordinate meeting agendas with stakeholders and manage the mailing of Board and Committee meeting materials.
• Record meeting minutes and maintain follow-up trackers; coordinate matter submissions and management proxy circular work.
• Coordinate volunteer roles and medical staff allocation for meetings.
• Prepare correspondence, reports, and other documents as required.
• Develop and maintain filing systems and ensure operational reports, forms, and documentation are readily available in paper or electronic form.
• Coordinate internal and external audits and provide process and research support, including personal property security and corporate searching.
• Maintain the BMO Corporate Governance website and certify portfolio information in the Global Entity Management System (GEMS).
• Certify completion of compliance procedures and legal documents, and maintain documentation supporting transactions.
• Coordinate internal funding transactions.
• Provide insider reporting information, ensure insider filing requirements and controls, and monitor stock-option exercises as required.
• Support management of projects and transactions by monitoring progress against key milestones and tracking expenses against budget.
• Handle sensitive and confidential Bank information while minimizing risk.
• Build effective relationships with legal counsel, Board and Committee members, senior leaders, and internal and external stakeholders.
• Participate in developing and distributing tailored messaging.
• Implement changes in response to shifting trends and address complex or ambiguous situations with creative solutions.

Benefits

• Health insurance
• Tuition reimbursement
• Accident insurance
• Life insurance
• Retirement savings plans
• Performance-based incentives and discretionary bonuses may be included, along with other perks and rewards.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed