Senior Loan Booking & Funding Specialist

Seacoast Bank Careers•Miami, FL

13d

About The Position

The Senior Loan Booking & Funding Specialist books and funds loans of all types, including complex structures, participated and syndicated loans, specialty finance loans, and Fannie Mae delivery loans. The role ensures accurate loan data and boarding across core servicing and investor accounting systems, processes funding requests and monetary transactions, and researches and corrects discrepancies in loan records and general ledger accounts. The Specialist also supports customer inquiries, audits, compliance, system and procedure development, and provides guidance and training to colleagues and system users. The position works closely with Lending, Branch, Residential, Servicing, and other loan personnel to ensure accurate and timely booking and funding, resolve onboarding and investor issues, and deliver strong customer service. It requires adherence to applicable laws, regulations, bank policies, Fannie Mae servicing requirements, AML/BSA standards, operational and audit controls, security requirements, and the Bank’s Code of Conduct. A flexible schedule is required, including work during operating hours, weekends, and occasional non-bank operating hours.

Requirements

At least 7 years of general banking experience.
At least 5 years of experience in mortgage, commercial, and/or consumer loan servicing or documentation.
Specific knowledge of loan booking and servicing policies, procedures, and regulations.
Strong knowledge of Fannie Mae Servicing Guide requirements and investor setup and reporting.
Excellent written and verbal communication and interpersonal skills.
Ability to work independently and exercise a high degree of initiative.
Attention to detail.
Proficiency with desktop or laptop devices and Microsoft Office Suite.
Ability to transfer skills to other software programs.
Loan servicing experience with IBS Core systems.
Flexible schedule, including availability during operating hours, weekends, and occasional non-bank operating hours.
Specific knowledge of credit-related regulations.

Responsibilities

Book and fund assigned new loans, including extensions, modifications, conversions, and renewals, using loan origination systems or manual procedures when necessary.
Process and balance monetary transactions, including participated and syndicated loans and specialty finance loans.
Process draws and request funding from participating banks; verify availability of funds for commercial revolving-line draw requests.
Book closed loans accurately into servicing and investor accounting systems for Fannie Mae delivery.
Validate loan data, including note rate, unpaid principal balance, product type, terms, mortgage insurance coverage, and delivery commitments; verify escrow, payment schedules, adjustable-rate mortgage parameters, and investor codes.
Ensure accurate post-funding loan boarding and resolve onboarding issues affecting borrower billing or remittance.
Research and resolve variances and investor inquiries; support audits, servicing reviews, and quality-control findings.
Maintain compliance with Fannie Mae Servicing Guides, internal policies, applicable laws, regulations, and banking requirements.
Perform tracking and follow-up activities and communicate missing booking information to line personnel.
Work with other loan personnel to ensure accurate and timely booking of new loans, assist coworkers, and process loan transfers according to procedures.
Balance general ledger accounts, including Loan Control, and research and correct discrepancies.
Respond to external customer and internal inquiries about loan and Booking/Funding Department functions, including unusual or complex matters; provide written correspondence when applicable.
Provide assistance, guidance, and training to loan systems and operations users, and coordinate with the Team Lead to communicate system changes or problems.
Assist with creating and testing systems, procedures, and reports to control, balance, and monitor loan-system database and general-ledger accuracy.
Assist in developing, writing, and maintaining functional procedures and forms, and in audit and compliance follow-up.
Participate in special department projects and perform other assigned department duties.
Support effective partnerships with Lending, Branch, and Residential personnel to provide customer service.
Adhere to legal and ethical standards, the Bank’s Code of Conduct, and applicable regulatory, AML/BSA, operational, audit, risk-control, dual-control, security, and business-continuity requirements.