Senior Litigation Legal Secretary
Coastal Wave Recruiting•Newport Beach, CA
•$42 - $50•Hybrid
About The Position
A highly respected Newport Beach law firm is seeking an experienced and knowledgeable Legal Secretary to support 2–3 litigation attorneys. This is an excellent opportunity to join a collaborative team representing both nationally recognized corporations and innovative emerging companies. The ideal candidate will have extensive litigation experience, exceptional attention to detail, and the ability to independently manage a broad range of legal administrative responsibilities.
Requirements
- Minimum of 7 years of Legal Secretary or Legal Assistant experience
- Significant experience supporting attorneys in a heavy litigation environment
- Strong knowledge of California civil litigation procedures, court rules, and filing requirements
- Ability to exercise sound judgment and work independently
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Advanced proficiency in Microsoft Word, Outlook, and Adobe Acrobat
Nice To Haves
- Experience with iManage and TABS is highly preferred
Responsibilities
- File and serve pleadings in California state court, federal court, appellate forums, and arbitration proceedings
- Proofread and edit pleadings, discovery, correspondence, and legal documents, including creating tables of contents and tables of authorities
- Assist in the preparation of pleadings, motions, discovery, and other litigation-related documents using established forms and precedent
- Serve discovery requests, discovery responses, deposition notices, objections, and document productions
- Process and circulate documents received from courts, clients, opposing counsel, and other parties
- Coordinate calendaring requests with docketing personnel
- Reserve hearing dates and schedule court reporters when needed
- Enter and revise attorney time entries in accordance with firm guidelines
- Schedule depositions with court reporters and videographers and process transcripts upon receipt
- Download, organize, and save incoming case documents
- Prepare check requests, vouchers, invoices, and reimbursement requests
- Open and close matters in accordance with firm procedures
- Assist with client billing and facilitate client payments
- Coordinate client meetings, business development meetings, and MCLE programs
Benefits
- Medical Insurance (multiple plan options)
- Dental Insurance
- Vision Insurance
- 401(k) with employer match after introductory period
- Discretionary annual bonus
- 2–3 weeks of paid vacation, based on tenure
- 6 paid sick days annually
- 12–14 paid holidays annually
- Birthday holiday
- Employee appreciation events throughout the year
- Complimentary gym membership
- Term life insurance
- Disability insurance
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
