Senior legal Assistant

Chevron•San Ramon, CA

8d•$80,100 - $120,100•Onsite

About The Position

Strategic Issues & International Litigation (SI&IL) seeks an experienced Senior Legal Assistant to provide high-level administrative support to the Chief Counsel. This role involves coordinating complex schedules and organizing domestic and international travel. The ideal candidate must manage confidential information with discretion, exercise sound judgment, efficiently handle demanding workloads, and coordinate complex schedules and travel. Initiative, self-motivation, accuracy, attention to detail, independent decision-making, strong interpersonal and problem-solving skills, plus the ability to multitask, are essential. The Strategic Issues & Litigation Group (SI&L) is responsible for the oversight, evaluation, and management of complex, high-stakes litigation, investigations and advice. The Senior Legal Assistant will be part of SI&L’s tightly integrated team coordinating strategic legal matters and providing comprehensive, high-quality legal advice and advocacy in a fast-paced and dynamic environment. The Senior Legal Assistant is expected to be an involved, strongly productive member of the team. Professionalism and discretion in dealing with executive assistants and in-house and outside counsel are crucial. Likewise, the ability to work collaboratively with team members and external stakeholders is critical. The position requires a candidate with a commitment to continuously learning and expanding his or her skills.

Requirements

Associate’s degree or equivalent
5+ years of legal administrative experience supporting attorneys or senior leaders
Strong ability to maintain the utmost confidentiality and adaptability to changing demands
Demonstrated experience managing active calendars and complex travel
Proven ability to prioritize, meet deadlines, and exercise good judgment
Strong interpersonal and problem‑solving skills
Ability to communicate effectively (oral and written) at all levels of the organization
Proficiency in Microsoft Office Suite
Strong organizational skills and attention to detail
Ability to act promptly under tight deadlines

Nice To Haves

Bachelor's degree
Experience providing direct executive-level support in a complex, high-stakes legal environment, including coordination with senior executives’ assistants and senior in-house and outside counsel
Experience coordinating meetings and travel across multiple national and international time zones
Proven ability to support multiple workstreams, collaborate with outside and internal teams, set and maintain calendars, schedules and agendas, and keep communications clear and timely
Experience with e-billing, matter management systems, setting up vendors in payment systems, and corporate expense reporting
Experience with administrative work related to internal budgeting and finance processes
Notary Public
Knowledge of the litigation process and technology
Proficiency in SharePoint, iManage, TeamConnect, and SAP Concur/CTREX
Familiarity with AI tools, including MS Copilot

Responsibilities

Effectively manage the Chief Counsel’s calendar by assessing priorities and internal and external demands.
Coordinate meetings with senior executives, internal teams, and external contacts, including managing complex, multi-party meetings and serving as the primary administrative point of contact for internal and external parties (manage scheduling, logistics, agendas, attendees, pre-read materials, etc.).
Arrange both domestic and international travel, prepare detailed itineraries, supply any supportive information and track business and travel expenses for thorough reporting.
Coordinate all aspects of meeting logistics, including proactively resolving scheduling conflicts and prioritizing critical matters.
Assist with the planning of the Chief Counsel’s calendar for the year.
Manage travel requirements including visas, immunizations, photos, and passport renewals.
Promptly address urgent matters to ensure all deadlines are met, apply sound judgment in delegating tasks, and promote effective teamwork and collaboration within the group.
Communicate professionally with senior executives and executive assistants.
Use iManage to upload and manage team documents and revise legal documents within tight timeframes.
Investigate inquiries and relieve leaders of administrative responsibilities, acting as an information resource for SI&IL.
Draft, update, revise and track documents using MS Office Suite.
Handle privileged and confidential documents, including attorney-client communications and attorney work product, with strict adherence to applicable confidentiality protocols and information-security requirements.
Assist with internal reporting requirements, including tracking required actions and submission deadlines, following up with contributors, and coordinating with attorneys as needed.
Support SI&IL by preparing correspondence, presentations, and reports.
Organize logistics, develop agendas, and gather presentation materials for meetings, conferences, and special occasions.
Establish and maintain legal matters within the TeamConnect matter management system.
Manage electronic billings, invoices, and payments within and outside of the TeamConnect matter management system and set up vendors.
Act as an information resource around computer systems, support software and hardware technical support.
Support the Chief Counsel's performance management processes (PMP), including scheduling and coordinating PMP sessions with direct reports, compiling and tracking feedback materials, and managing the annual review calendar.
Assist with other duties and special projects, as assigned by the Chief Counsel and other team members as needed.
Assist and provide backup coverage to other legal assistants.