Senior Legal Administrative Assistant

City of San Diego • San Diego, CA

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About The Position

The Senior Legal Administrative Assistant position involves supervising, directing, and participating in the activities of subordinate legal administrative assistants who provide a full range of legal administrative services to the Deputy City Attorneys. This role requires composing, transcribing, and preparing legal documents, correspondence, and reports. The position holder must be knowledgeable about and serve as a resource for the division's Case Management System (Prolaw). Key responsibilities include ensuring the accuracy and completeness of documents for permanent storage, evaluating and revising work procedures to comply with legal requirements and department policy, and providing technical guidance, expertise, and training to subordinates on office policies, legal formats, and filing procedures. The role also involves reviewing subordinates' work for timeliness and legal compliance, coordinating and resolving workload issues, evaluating subordinate work performance, maintaining records, updating Office Manuals, and coordinating changes with other seniors and the Principal Legal Administrative Assistant. Other duties as assigned are also part of the role. Eligible benefitted employees originally hired on or after July 10, 2021, will be automatically enrolled in the San Diego City Employees Retirement System (SDCERS).

Requirements

• Two years of full-time experience as a Legal Administrative Assistant II (formerly Legal Secretary II) with the City of San Diego.
• Four years of experience performing the full range of Legal Administrative Assistant and/or Legal Secretary duties in a law firm, corporate legal office, or public entity legal office.
• Proof of Out-of-Class Assignment (OCA), if utilized to meet the minimum requirements (must be submitted with application).
• Ability to pass pre-employment screening processes, including potential medical review, drug and alcohol testing, reference checks, and fingerprinting.

Nice To Haves

• Lead and/or supervisory experience.

Responsibilities

• Supervise, direct, and participate in the activities of subordinate legal administrative assistants.
• Provide the full range of legal administrative services to the Deputy City Attorneys.
• Compose, transcribe, and prepare legal documents, correspondence, and reports.
• Serve as a knowledgeable resource regarding the Case Management System [Prolaw].
• Ensure the accuracy and completeness of documents ready for permanent storage.
• Evaluate and revise work procedures to adhere with legal requirements and department policy.
• Provide technical guidance, expertise, and training to subordinates relating to office policies, legal formats, and legal filing procedures and requirements.
• Review the work of subordinates for timeliness and conformance to legal requirements.
• Coordinate and resolve workload problems.
• Evaluate and rate the work performance of subordinates.
• Maintain records.
• Provide updates to the Office Manual(s) and coordinate changes with other seniors and the Principal Legal Administrative Assistant.
• Perform other duties as assigned.

Benefits

• Automatic enrollment in the San Diego City Employees Retirement System (SDCERS) for eligible employees hired on or after July 10, 2021.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed