Senior Leave Management Coordinator

AirReps • WALLER, TX

2d • Onsite

About The Position

The Senior Leave Management Coordinator is responsible for the end-to-end administration, compliance, and continuous improvement of the organization’s leave of absence programs. This role serves as a subject matter expert on leave laws (FMLA, ADA, state/local regulations) and partners closely with HR, Benefits, Legal, and business leaders to ensure consistent, compliant, and employee-focused leave management processes.

Requirements

• 4+ years of leave administration experience, preferably in a high-volume manufacturing environment
• Leave administration experience in a large company highly preferred
• High school diploma or GED equivalent
• Proficient computer skills – MS Office – Excel, Outlook, Word and PowerPoint
• Experience with HRIS systems/platforms
• Ability to focus, high level of attention to detail and accuracy of information
• Demonstrate good judgement and problem-solving skills
• Effective organizational and time management including priority setting skills
• Work independently in a fast-paced environment with changing priorities
• Demonstrated ability to deal with confidential and sensitive information
• Ability to work flexible schedule when necessary
• Strong mathematical, technical and analytical skills along with keen attention to detail
• ability to handle a heavy workload and ability to prioritize
• Ability and willingness to take on additional responsibilities.

Nice To Haves

• Bachelor’s degree preferred in HR, business or related field
• Professional certifications, SHRM or leave/benefit certification a plus

Responsibilities

• Oversee the full lifecycle of employee leave cases from intake through return-to-work, ensuring timely and compliant execution
• Lead administration of FMLA, ADA, PLOA, MLOA, and related leave/disability programs
• Manage all ADA accommodation intakes: gather documentation, initiate ADA files, collect initial information, and hand off to the ADA Specialist.
• Track and manage ADA-related cases in HRIS system, appropriate spreadsheets, and employee files.
• Coordinate and manage return-to-work (RTW) cases with permanent restrictions.
• Handle leave as accommodation for employees’ ineligible for FMLA.
• Communicate with FMLA team regarding non-ADA cases after the interactive process is completed.
• Identify trends and recommend process improvements, automation, and efficiencies
• Utilize HRIS/reporting tools to analyze leave volume, duration, and compliance risk
• Drive consistent documentation and communication standards
• Support a smooth and timely return-to-work process
• Mentor or provide guidance to coordinators or junior staff
• Review cases received from the risks department that have been denied or deemed permanent, and employees need accommodation.
• Send benefit termination notices to employees and the Benefits Team as required.
• Maintain accurate tracking systems (HRIS system, spreadsheets, employee files) for ADA, PWFA, WC and leave-related cases.
• Ensure all tickets and email communications are updated within a 48-hour turnaround window.
• Send reminders to ADA employees that need to recertify and employees that are pending documentation.
• Send reminders to employees with short-term restrictions that need to be recertified.
• Coordinate religious accommodation intakes and initiate the review process.
• Update HRIS systems for leave cases (ADA, PWFA, Religious) and send out communications.
• Coordinate Pregnant Workers Fairness Act (PWFA) accommodation intakes and initiates the review process.
• Review any workplace accommodation with ADA Specialist to start interactive processes.
• Coordinate employee lactation room access, scheduling, and usage.
• Respond to initial leave requests within five business days across all intake channels and conduct in-person leave intakes as scheduled.
• Perform other duties and projects as needed to support business needs.

Benefits

• Benefits are effective on day one for all full-time direct hires
• Training programs are available to help guide team members and develop new skills
• Growth Opportunities - there is immense opportunities to grow your career

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED