Coordinator, Leave Management & Employee Wellness

Milwaukee Area Technical College•Milwaukee, WI

6d•Onsite

About The Position

Under the supervision of the Director, Talent Operations, The Coordinator, Leave Management & Employee Wellness serves as MATC's subject matter expert for employee leave, administers all leave of absence programs in compliance with federal, state, and District policies, and oversees the college's comprehensive wellness initiatives. This position ensures consistent, legally compliant administration of all leave types across all four campuses and approximately 2,000+ employees, while proactively fostering a culture of health, resilience, and well-being. The coordinator works cross-functionally with HR Partners, Legal Counsel, Payroll, Facilities Management, and academic and administrative leadership to deliver seamless leave and accommodation experiences. Work is generally diversified requiring judgment, analysis and decision-making according to established practices and procedures. Supervision received is general. Daily responsibilities are completed independently using established policies and general objectives with interaction with supervisor limited to problems or unusual conditions. Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. Together, we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at www.matc.edu .

Requirements

Associate’s degree in Human Resource Management, Business Management, Healthcare Administration, Public Administration, Legal Management/Paralegal or equivalent field; and five (5) years of progressive HR experience with at least three (3) years of direct, hands-on leave of absence administration including FMLA, ADA accommodations, and military leave.
Familiarity with collective bargaining agreements and unionized environments.
Strong knowledge of federal and state of FMLA, ADA/ADAAA, USERRA, HIPAA, Wisconsin FMLA, and related employment law.
Proficiency in HRIS systems (experience with Ellucian, Banner, or similar higher education ERP a plus) and leave tracking or case management platforms.
Ability to understand, interpret and explain rules, regulations, procedures, and written and oral instructions.
Ability to organize and analyze information and develop effective solutions.
Ability to communicate effectively through both oral and written means.
Ability to establish, collaborate and maintain effective work relationships with peers, students, teachers, staff, representatives of outside agencies, educational institutions, and the general public.
Ability to convey an image of professionalism and dedication in work related activities.
Ability to work with culturally diverse student and employee populations and promote a positive work environment.
Proficiency in the use of computers and software specific to position, including Google Office Suite software.
Ability to work successfully with minimal supervision as an individual contributor.
Ability to establish workflows, manages multiple projects, and meets necessary deadlines.

Nice To Haves

Bachelor’s degree in Human Resource Management, Business Management, Healthcare Administration, Public Administration, Legal Management/Paralegal or equivalent field; and more than five (5) years of progressive experience in leave management.
Experience in a unionized, public-sector, higher education, or similarly complex multi-employee-group environment strongly preferred.
HRCI or SHRM certification (PHR, SPHR, SHRM-CP, SHRM-SCP); Certified Leave Management Specialist (CLMS) or completion of a recognized FMLA/ADA certification program

Responsibilities

Serves as the primary administrator for all College leave programs, including FMLA, ADA/ADAAA, WFMLA, sabbatical, military (USERRA), medical, parental, personal, and other approved leaves, ensuring compliance with federal, state, and institutional requirements.
Oversees the full leave lifecycle, including eligibility determination, documentation, tracking, employee and supervisor notifications, coordination with disability and workers’ compensation programs, and return-to-work processes; partners with HR leadership and Legal on complex or contested cases.
Oversees the ADA/ADAAA interactive accommodation process, serving as the primary point of contact for employees, supervisors, and healthcare providers.
Coordinates with Facilities Management, Environmental Health & Safety, and the College’s ergonomics program to assess, implement, and document workplace accommodations and workstation modifications.
Maintain the accommodations budget, including forecasting, procurement, invoice processing, and annual budget reconciliation; presents budget analysis to the Director, Talent Operations and VP of HR.
Designs, implements, and evaluates the District’s employee wellness initiatives aligned with institutional goals and the Total Rewards philosophy; serves as Chair of the Employee Wellness Committee.
Coordinates wellness programming, vendor partnerships, and budget administration; facilitates health promotion activities; ensures regulatory compliance for wellness incentives; and prepares participation and outcome summaries for review by appropriate stakeholders.
Maintains accurate, confidential, and compliant records related to leave, accommodations, and wellness programs; produces reports for leadership, audits, and planning purposes; monitors utilization and outcomes to identify trends; and recommends process, policy, or system improvements to enhance efficiency, compliance, and employee experience.
Ensures district compliance with all applicable federal and state regulations governing leave administration, accommodations, and employee wellness programs, including FMLA, ADA/ADAAA, WFMLA, USERRA, HIPAA, FLSA (as applicable), workers’ compensation statutes, and Wisconsin technical college system policies; monitors regulatory changes, updates procedures and notices accordingly, supports internal and external audits, and provides guidance to HR leadership and stakeholders to mitigate risk and ensure consistent, compliant practices.
Practices honesty by demonstrating a consistent and uncompromising adherence to strong moral and ethical principles, values, truthfulness and accuracy in all actions. Addresses all student and employee behavior in a confidential and respectful manner.
Establishes, maintains, and enhances positive work relationships with staff, faculty, and administrators. Coordinates closely with the Facilities Planning team and leadership.
Maintains current knowledge of best practices and standards in higher education with an emphasis on community Colleges. Actively organizes and/or participates in applicable workgroups, trainings, workshops, seminars, committees and professional associations or conferences to promote continuous learning.
Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.