Senior International People Operations Manager

ProVeg International • Washington, DC

14d • PLN 120,000 - PLN 150,000 • Remote

About The Position

As our Senior International People Operations Manager, you will play a key role in strengthening and scaling our global People & Culture operations during an exciting period of growth and transformation. Your primary focus will be to lead the implementation and ongoing optimisation of our global HR systems landscape, with particular ownership of our Deel rollout and international employment operations. You will help ensure our people processes are compliant, efficient, and employee-centred, while supporting the establishment of our Dutch legal entity and future international growth. This is a hands-on role for someone who enjoys turning complexity into structure, improving processes, and building reliable systems that enable teams to thrive across borders.

Requirements

• Extensive experience in People Operations, HR Generalist, or International HR roles.
• Bachelor’s degree in Business Administration, Human Resources Management, International Relations, Business Law, or a degree in the humanities, social sciences, or psychology.
• Hands-on experience working with HRIS, payroll, or global employment platforms, ideally including Deel and/or Personio.
• Experience working with international employment practices and labour law, particularly in Germany, the UK, or the Netherlands.
• Enjoy improving processes, creating structure, and finding practical solutions to operational challenges.
• Comfortable managing projects and coordinating multiple priorities in a fast-paced international environment.
• Work independently, take ownership of responsibilities, and collaborate effectively across distributed teams.
• Excellent attention to detail and maintain a high standard of accuracy when handling employee data, contracts, and sensitive information.
• Communicate clearly and professionally in English, both verbally and in writing.
• Comfortable working with technology and exploring new tools, including AI-enabled solutions, to improve efficiency and productivity.
• Balance operational excellence with empathy and always consider the employee experience when designing processes and communications.
• Build trust easily and maintain a high degree of professionalism, discretion, and confidentiality when handling sensitive people matters.
• Motivated by ProVeg's mission and excited about contributing to a purpose-driven international organisation.

Nice To Haves

• Strong background of working successfully within a fast-growing international entity, a distributed global team, or a professionalised NGO environment.
• Speak German or Dutch at a professional level, giving you the linguistic confidence to interface directly with local European authorities, local legal advisors, and regional entity registries.
• Experience with Dutch Works Councils (OR).

Responsibilities

• Own and continuously improve the day-to-day administration of our international employee lifecycle, ensuring a smooth and consistent experience for team members across countries, including: Managing contracts, employee records, and employment documentation; Coordinating payroll preparation and related administrative processes; Supporting onboarding and offboarding activities; Acting as a key contact for employee queries and People Operations support; Maintaining accurate and compliant employee data and documentation.
• Lead the development of a scalable and efficient People Operations infrastructure through effective use of technology, automation, and process design, including: Leading the implementation and continuous improvement of Deel across international entities; Owning and optimising our HR systems landscape in Deel (and Personio); Managing relationships with external HR technology providers and partners; Identifying opportunities for automation, simplification, and operational efficiency; Developing scalable people processes that support a growing international organisation.
• Support the organisation's international growth by helping maintain compliant employment frameworks and robust operational foundations, including: Supporting the People & Culture aspects of establishing and operating our Dutch legal entity; Coordinating with external legal and compliance partners where needed; Monitoring employment-related compliance requirements across relevant jurisdictions; Contributing to the development and maintenance of policies, procedures, and employee handbooks; Supporting managers and stakeholders with people-related processes and guidance.

Benefits

• Designated training budget for personal development.
• Provision of a work laptop.
• Flexible, trust-based working arrangements and home-office arrangements.
• Career development support.
• Mental health & wellbeing support via access to the OpenUp platform and a free Headspace subscription.
• Inclusive workplace for diverse employees.
• Generous annual leave entitlement - 25 days increasing by one day a year to a maximum of 30 days (plus bank holidays).
• Additional benefits depending on location.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior