Senior Human Resources Specialist (Promotional)

City of El Paso•Various Locations within the City of El Paso, TX

2d•Onsite

About The Position

Under general supervision, this role involves supervising, coordinating, and performing complex Human Resources administrative functions and payroll processing work. The position supports a municipal public safety department and requires a thorough understanding of labor contracts, government regulations, and City policies. It also involves technical duties related to the selection and testing process, and potentially supervising or serving as a lead worker to assigned personnel.

Requirements

High School diploma or GED or higher
Five (5) years clerical administrative experience
Three (3) years of paraprofessional human resources experience
MOS Codes: 42A (Army), 003759 (Navy)

Nice To Haves

Experience with municipal public safety department HR and payroll
Knowledge of collective bargaining agreements (CBAs) and associated memoranda of understanding (MOUs)
Familiarity with federal laws such as the Fair Labor Standards Act (FLSA) and Family Medical Leave Act (FMLA)
Knowledge of allied state laws and Civil Service Rules and Regulations
Experience with human resources information systems (HRIS)
Experience in developing and conducting training
Experience in supervising or serving as a lead worker

Responsibilities

Coordinate human resource administrative activities, including processing bi-weekly payroll and ensuring timely submission of payroll data.
Adjust supplemental pay and benefits for employees receiving workers’ compensation benefits.
Devise and implement systems for timely processing of new hires, terminations, and status changes.
Coordinate recruitment activities, including processing personnel requisitions, ensuring accurate eligibility lists, and scheduling interviews.
Ensure proper selection policies and procedures are followed during the interviewing, selection, and hiring process.
Prepare employee data change forms and ensure timely submission of personnel and payroll information for retiring employees.
Review intricate payroll records, prepare payroll, and provide human resources support, ensuring compliance with labor contracts, regulations, and policies.
Review dual departmental payrolls for accuracy and compliance with collective bargaining agreements, MOUs, federal and state laws (e.g., FLSA, FMLA), Civil Service Rules, and City policies.
Secure guidance from relevant staff regarding questionable actions or discrepancies.
Review corrections to earnings, benefits, and leave accruals and balances, and document reconciliation for audits.
Monitor adjustment forms for various pay and work time changes (e.g., pay increases, longevity, demotion, promotion, overtime).
Assist employees with various leave issues (sick, personal, vacation, civic, unpaid).
Monitor internal and external correspondence concerning payroll-related issues.
Prepare travel requests and reconcile travel expenses.
Develop and conduct trainings for supervisors and employees.
Monitor and coordinate the human resources information system, including software upgrades, system improvements, and problem resolution.
Write user instruction manuals, conduct user training, and control user security for the HRIS.
Provide monthly and annual deadline calendars and ad hoc/recurring reports to management.
Perform technical duties in support of the selection and testing function, including reviewing applications, researching personnel records, administering examinations, creating eligible lists, ranking candidates, and sending pass/fail notices.
Coordinate medical physicals and drug screening.
Respond to inquiries or complaints from applicants or candidates.
Represent the department and provide technical information and guidance on assigned functions.
Maintain historical records and prepare correspondence to applicants, employees, and others.
Prepare activity reports on selection and testing, HRIS issues, and other activities.
Gather data to prepare reports and compose correspondence for management signature.
Make recommendations for more efficient delivery of services.
Supervise or serve as a designated lead worker to assigned personnel, including meeting with staff, prioritizing activities, instructing, reviewing work, appraising performance, providing training, enforcing rules, counseling, motivating, and maintaining harmony.
Interview applicants and recommend hires, terminations, transfers, disciplinary actions, payroll, leave, merit pay, or other employee status changes.