Senior Human Resources Coordinator

University of Texas at Austin

5d•$65,000•Onsite

About The Position

The Senior Human Resources Coordinator provides comprehensive HR support for the Department of Molecular Biosciences, coordinating employee lifecycle processes, recruitment, immigration, onboarding, payroll, and HR compliance. The position serves as a key departmental resource for faculty, staff, students, postdoctoral fellows, and research personnel, partnering with MBS leadership, the HR team, and University offices to support effective and compliant HR operations. The Department of Molecular Biosciences conducts research and education across molecular, microbial, cellular, developmental, chemical, plant, structural, and systems biology. Its faculty and teams pursue discoveries and provide courses and training for undergraduate and graduate students. The position is based at the UT Main Campus and is scheduled for 40 hours per week. The work shift is flexible Monday through Friday between 7 a.m. and 6 p.m., with flexible work arrangements and a typically 40-hour work week. The position is expected to continue. Salary is $65,000 or more, depending on qualifications. Work may occur around standard office conditions and involves repetitive keyboard use at a workstation.

Requirements

Bachelor's degree in Human Resources, Business Administration, Public Administration, or a related field.
Five years of administrative experience, including at least one year focused on human resource functions.
Ability to manage multiple tasks with set priorities and objectives while handling confidential matters.
Ability to work in a fast-paced environment with constant deadlines and manage long-term projects.
Demonstrated time-management, critical-thinking, and organizational skills.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

More education and experience than the required minimum.
Prior UT experience using administrative applications such as Workday, DEFINE and FRMS, and EQUIFAX.
Proficiency with DocuSign, Excel, Word, and Adobe Acrobat.
Knowledge and experience with work authorizations and visas.
Ability to take initiative and work independently and as a team member without day-to-day supervision.
Ability to work under pressure while maintaining accuracy, attention to detail, and confidentiality.

Responsibilities

Process assignment renewals and terminations for staff, students, and affiliate workers; faculty and student summer assignments; relocation payments; ongoing faculty academic assignments; and modified-services assignments for retired faculty.
Monitor completion of Workday onboarding requirements, including background checks, Form I-9, research-position dossier preparation, and employee orientation, ensuring required tasks are completed within 30 days of the start date.
Maintain and monitor employee timesheets, notify employees and supervisors of missing submissions, review and approve monthly timesheets, monitor overtime, and process leave balances for separating employees.
Ensure hourly timesheets are submitted and approved before biweekly payroll processing.
Coordinate with faculty and administrative teams to create positions, develop and post recruitment requests, and support recruitment for research positions, postdoctoral fellows, research fellows, research associates, students, and staff.
Provide guidance and coordination throughout recruitment and hiring to ensure positions are established and filled in accordance with departmental and University requirements.
Coordinate and submit J-1, H-1B, and Permanent Residency applications for exchange students, employees, contingent workers, and University affiliates.
Coordinate visa extensions, modifications, renewals, and other immigration-related actions; work with the International Office to develop filing strategies for individual visa cases.
Maintain and monitor a departmental visa tracking system to identify upcoming renewals and expiration dates and ensure timely action.
Present visa status and upcoming actions during weekly MBS HR meetings and coordinate follow-up as needed.
Collaborate with the MBS HR Team, MBS administrative units, and central University offices to obtain and implement HR policy guidance.
Assist the HR Manager with training and communication about UT HR policies, procedures, and compliance requirements.
Process and monitor the monthly Stopgap report.
Support departmental compliance with University HR policies and changes in HR procedures.
Provide backup support to the HR Manager and Senior HR Coordinator during peak workload periods and staff leave.