Human Resources Senior Coordinator

Sidley Austin•New York, NY

8d•$58,000 - $73,000

About The Position

The Human Resources Senior Coordinator performs recurring administrative and transactional work supporting day-to-day human resources operations in Sidley Austin LLP’s New York, Boston, and Miami offices. The role works under direct supervision, reports to the HR Business Partner Manager, and receives day-to-day direction from the Human Resources Specialist. It carries out established HR processes, responds to routine inquiries, and refers non-routine, sensitive, or judgment-based matters to the appropriate HR colleagues. The position requires customer service, accuracy, strict confidentiality, and a proactive approach to routine problem-solving. The role supports Workday data audits and transaction processing, new hire orientation, employee records and compliance, time and attendance reconciliation, employment verifications, performance appraisal tracking, and recurring HR reporting. It also assists with HR events and projects and may recommend improvements to recurring processes.

Requirements

Bachelor’s degree.
One to two years of experience in a corporate role.
Experience with HCM systems, preferably Workday.
Proficiency with MS Office Suite, including Word, Excel, and PowerPoint.
Strong organizational skills and attention to detail.
Good judgment.
Strong interpersonal communication skills.
Strong analytical and problem-solving skills.
Ability to work harmoniously and effectively with others.
Ability to preserve confidentiality and exercise discretion.
Ability to work under pressure and manage multiple projects with competing deadlines and priorities.

Nice To Haves

Previous HR experience in a law firm or professional services firm.

Responsibilities

Perform recurring Workday data audits for the New York, Boston, and Miami offices, correct routine discrepancies under established procedures, and escalate exceptions.
Back up the HR Specialist in processing Workday transactions, including new hires, terminations, salary changes, position changes, and status changes; prepare supporting data and documentation.
Reconcile and monitor time and attendance data, research routine variances, and coordinate corrections with Payroll.
Coordinate new hire orientation logistics, including scheduling, orientation packets, new hire gifts, and onboarding tasks; maintain current and available materials and forms.
Present assigned orientation modules on HR policies, time and attendance, and local office procedures; serve as a back-up presenter for the employee benefits module.
Maintain confidential employee personnel files in OnBase, including scanning, indexing, quality review, and compliance with the Firm’s retention schedule.
Monitor and update required federal, state, and local labor law postings for the New York, Boston, and Miami offices.
Complete Form I-9 verification and reverification and respond to standard employment verification requests.
Respond to routine inquiries about policies, procedures, time and attendance, and payroll; refer non-routine, sensitive, or judgment-based matters to HR leadership or the HR Specialist.
Support the performance appraisal cycle by running standard reports, tracking completion, and following up with employees and managers.
Prepare recurring weekly HR status reports and metrics for management review using established formats.
Assist with HR-sponsored events, special projects, and other duties assigned by HR management.
Check the accuracy of own work, make minor adjustments to work methods, and recommend improvements to recurring processes to the HR Specialist or HR Business Partner Manager.