Senior Human Resource Coordinator, Cockrell School of Engineering

University of Texas at Austin

8d•$70,000•Onsite

About The Position

The Senior Human Resource Coordinator partners with the Cockrell School of Engineering, its academic departments and organizational research units, and the Dean’s Office to provide comprehensive HR guidance and services throughout the employee lifecycle. The role supports compliance with University and school policies and applicable regulations and laws, including ADA, FLSA, FMLA, EEO, and USCIS requirements. It provides advanced coordination and guidance on talent management, staffing, compensation, performance management and appraisals, research appointments, student employment, affiliate assignments, onboarding and offboarding, payroll, and timekeeping. The position supports daily HR operations as well as strategic planning, change management, intervention strategies, process improvements, and staff development. Work is performed in a standard office environment at various University locations in Austin, Texas. The standard schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.; occasional work outside standard hours, including evenings and weekends, may be required. Salary starts at $70,000, depending on qualifications.

Requirements

Bachelor’s degree in human resources, business or public administration, or a related field; relevant education and experience may be substituted as appropriate.
Five years of experience in human resources functions.
Demonstrated knowledge of relevant state and federal employment laws.
Problem-solving skills and ability to adapt to the unique needs of assigned departments, organizational research units, and the Dean’s Office.
Ability to meet individual and team deadlines and excellent time management skills.
Excellent organizational skills and attention to detail.
Excellent verbal and written communication skills.
Excellent customer service and interpersonal skills.
Demonstrated experience with Microsoft Office Suite and a related HR system or software.

Nice To Haves

Master’s degree in human resources, public administration, or a related field.
More than five years of experience in human resources functions.
SHRM or HRCI professional certification, or ability to obtain certification within two years of employment.
Experience using Workday or another related HRIS system.
Exceptional interpersonal, problem-solving, and adaptability skills.
Experience in a higher education, academic, or research environment.
Ability to quickly learn the University’s HRIS and other required administrative systems.

Responsibilities

Advise assigned academic departments, organizational research units, and the Dean’s Office on HR lifecycle requirements, processes, and procedures.
Consult on staffing needs for students, staff, and research positions, including recruitment options and compensation analysis, and prepare analyses and recommendations for school leadership as assigned.
Advise, process, and review student, staff, paid and unpaid research affiliate assignments for accuracy, appropriate documentation, and compliance with University and school policies and requirements.
Coordinate talent management activities, including job postings, applicant tracking, candidate communications, and onboarding and offboarding.
Coordinate with the Faculty Affairs Offices to process summer assignments for faculty and continuing education instructors in accordance with applicable policies.
Guide supervisors and staff on timekeeping, payroll procedures, and leave policies and procedures.
Monitor electronic timesheets and reports, manage system access, follow up on outstanding submissions, and coordinate corrections.
Process applicable vacation and overtime payouts and other University compensation payments according to school and University policies and procedures.
Identify payroll, timekeeping, and leave administration discrepancies and recommend process improvements to the HR team, assigned units, and relevant University offices.
Coordinate staff performance reviews by communicating timelines, distributing guidance, monitoring completion, and following up on outstanding evaluations.
Provide guidance on performance management policies, procedures, documentation requirements, and performance improvement resources.
Coordinate with the Director of Human Resources on complex performance matters, performance improvement plans, clarification of expectations, and related concerns as appropriate.
Develop, update, and maintain HR procedures, guidance materials, and training resources in collaboration with the Director of Human Resources and HR team.
Maintain confidential personnel records and ensure appropriate documentation and compliance with record-retention requirements.
Research HR issues and assist with interpreting University and school policies, including those concerning recruitment, student employment, leave, FMLA, and flexible work arrangements.
Review and process FMLA, approved leave, reorganizations, and flexible work arrangement requests, and maintain related documentation in accordance with applicable policies.
Support the HR team and departmental HR coordinators and liaisons by sharing policy updates, providing training, and identifying resources and development opportunities.
Coordinate staff recognition and award programs, including schedules, criteria, nomination and review processes, documentation, and events.
Research HR matters, analyze operational issues, and recommend improvements to service delivery, workflows, and compliance.
Serve as a school contact for Workers’ Compensation coordination; collect required documentation, enter information into the University system, ensure timely reporting and follow-up, and communicate workplace injury resources.
Lead or participate in assigned HR projects supporting school priorities and operational effectiveness.
Perform other duties as assigned.

Benefits

Competitive health benefits, with employee premiums covered at 100% and family premiums at 50%.
Voluntary vision, dental, life, and disability insurance options.
Paid vacation, sick time, and holidays.
Teachers Retirement System of Texas defined-benefit retirement plan with 8.25% employer matching funds, subject to eligibility.
Additional voluntary retirement programs: Tax Sheltered Annuity 403(b) and Deferred Compensation 457(b).
Flexible spending account options for medical and childcare expenses.
Free LinkedIn Learning training access and professional conference opportunities.
Tuition assistance.
Employee discount program, including athletic tickets.
Free access to UT Austin libraries and museums with staff ID.
Free rides on UT Shuttle and Austin CapMetro buses with staff ID.