Senior Human Resource Coordinator, Cockrell School of Engineering

The University of Texas at Austin•Austin, UT

6d•Onsite

About The Position

The Senior Human Resource Coordinator partners with the Cockrell School of Engineering, its academic departments and organizational research units, and the Dean’s Office to provide comprehensive human resources guidance and services throughout the employee lifecycle. The role supports compliance with University and school policies and applicable laws, including ADA, FLSA, FMLA, EEO, and USCIS requirements. It provides advanced coordination and guidance on talent management, staffing, compensation, performance management, research appointments, student employment, affiliate assignments, onboarding and offboarding, payroll, and timekeeping. The coordinator supports daily HR operations as well as strategic planning, change management, intervention strategies, process improvement, and staff development. Responsibilities span HR coordination; timekeeping, leave, and payroll; performance and appraisal management; personnel records and compliance; employee engagement and organizational development; workers’ compensation coordination; and special projects. The position is based at UT Austin’s main campus, with work performed at various University locations in Austin. Work is in a standard office environment, typically Monday through Friday, 8:00 a.m. to 5:00 p.m.; periodic evening and weekend work may be required. The salary is $70,000 or more, depending on qualifications. The position is expected to continue, with an ongoing earliest start date. The University provides a range of employee benefits and total rewards, including health coverage, retirement programs, paid leave, training, tuition assistance, and employee discounts.

Requirements

Bachelor’s degree in human resources, business or public administration, or a related field; relevant education and experience may be substituted as appropriate.
Five years of experience in human resources functions.
Demonstrated knowledge of relevant state and federal employment laws.
Problem-solving skills and ability to adapt to the unique needs of assigned departments, research units, and the Dean’s Office.
Ability to meet individual and team deadlines and strong time-management skills.
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills.
Excellent customer service and interpersonal skills.
Demonstrated experience with Microsoft Office Suite and a related HR system or software.
Ability to perform repetitive keyboard work at a workstation and use manual dexterity.

Nice To Haves

Master’s degree in human resources, public administration, or a related field.
More than five years of experience in human resources functions.
SHRM or HRCI professional certification, or ability to obtain certification within two years of employment.
Experience using Workday or another related HRIS.
Exceptional interpersonal, problem-solving, and adaptability skills.
Experience in a higher education, academic, or research environment.
Ability to quickly learn the University’s HRIS and other required administrative systems.

Responsibilities

Advise assigned academic departments, organizational research units, and the Dean’s Office on HR lifecycle requirements, processes, and procedures.
Consult on staffing needs for students, staff, and research positions, including recruitment options and compensation analysis; prepare analyses and recommendations for school leadership as assigned.
Advise on, process, and review student, staff, paid and unpaid research affiliate assignments for accuracy, documentation, and compliance with University and school requirements.
Coordinate talent management activities, including job postings, applicant tracking, candidate communications, onboarding, and offboarding.
Coordinate with Faculty Affairs Offices to process summer assignments for faculty and continuing education instructors in accordance with applicable policies.
Advise supervisors and staff on timekeeping, payroll, and leave procedures and policies.
Monitor electronic timesheets and reports, manage system access, follow up on outstanding submissions, and coordinate corrections.
Process applicable vacation and overtime payouts and other University compensation payments in accordance with procedures and policies.
Identify discrepancies and recommend improvements to payroll, timekeeping, and leave administration processes.
Coordinate staff performance reviews, communicate timelines and guidance, monitor completion, and follow up on outstanding evaluations.
Provide guidance on performance management policies, documentation requirements, and performance improvement resources.
Coordinate with the Director of Human Resources on complex performance matters, performance improvement plans, clarification of expectations, and other concerns as appropriate.
Develop, update, and maintain HR procedures, guidance materials, and training resources in collaboration with the Director of Human Resources and HR team.
Maintain confidential personnel records and ensure proper documentation and compliance with record-retention requirements.
Research HR issues and assist with interpreting University and school policies, including those related to recruitment, student employment, leave, FMLA, and flexible work arrangements.
Review and process FMLA, approved leave and reorganizations, and flexible work arrangement requests; maintain related documentation in accordance with applicable policies.
Share policy updates, provide training, and identify resources and development opportunities for departmental HR coordinators and liaisons.
Coordinate staff recognition and award programs, including schedules, criteria, nomination and review processes, documentation, and events.
Research HR matters, analyze operational issues, and recommend improvements to service delivery, workflows, and compliance.
Serve as a school contact for workers’ compensation coordination; collect documentation, enter information into the University’s system, and ensure timely reporting and follow-up.
Communicate workplace injury resources and support compliance with University procedures.
Lead or participate in assigned HR projects that support school priorities and operational effectiveness.
Perform other duties as assigned.

Benefits

Competitive health benefits, with employee premiums covered at 100% and family premiums at 50%.
Voluntary vision, dental, life, and disability insurance options.
Paid vacation, sick time, and holidays.
Teachers Retirement System of Texas defined-benefit retirement plan with 8.25% employer matching funds.
Additional voluntary retirement programs: Tax Sheltered Annuity 403(b) and Deferred Compensation 457(b).
Flexible spending account options for medical and childcare expenses.
Free LinkedIn Learning training and professional conference opportunities.
Tuition assistance.
Employee discount program, including athletic tickets.
Free access to UT Austin libraries and museums with staff ID card.
Free rides on UT Shuttle and Austin CapMetro buses with staff ID card.