Senior Fiscal Grants Analyst - Head Start

Adams County•Westminster, CO

11d

About The Position

The Senior Fiscal Grants Analyst performs a wide variety of responsible and complex accounting and financial tasks in support of a section of the Head Start department. The role monitors grant finances and compliance, analyzes spending trends and scenarios, identifies potential spending irregularities, and helps evaluate the financial consequences of management decisions. The analyst leads process improvements, recommends changes to policies and procedures, and provides regular fiscal oversight to maintain program compliance. The position develops and maintains grant budgeting and allocation systems; prepares budgets, cost allocation plans, projections, reports, expenditure authorizations, and cash draw requests; and monitors program expenditures, contracts, and training costs. The analyst also supports audits and external monitoring, maintains audit-ready records, coordinates with grant administrators and state representatives, and performs related fiscal duties as required.

Requirements

At least four years of experience in grant administration, finance, budgeting, accounting, or a related area.
Bachelor's degree from an accredited college or university, with major coursework in Finance, Business Administration, or Accounting.
Knowledge of Generally Accepted Accounting Principles (GAAP).
Knowledge of budgeting and finance principles, methods, and practices.
Knowledge of mathematics, statistics, and financial analysis principles and practices.
Ability to write business letters and prepare complex fiscal reports.
Knowledge of proper English usage, spelling, grammar, and punctuation.
Ability to interpret, apply, and advise on pertinent federal, state, and local laws, codes, and regulations.
Ability to interpret, apply, and contribute to administrative and departmental policies and procedures.
Ability to understand county organization and operations and those of relevant outside agencies.
Ability to communicate clearly and concisely, orally and in writing.
Ability to compile and maintain accurate, complex, and extensive records.
Ability to analyze situations carefully and adopt effective courses of action.
Ability to work independently in the absence of supervision.
Ability to establish and maintain positive and harmonious working relationships.
Must pass a criminal background check.

Responsibilities

Develop and maintain systems, methods, and procedures for grant budgeting and tracking allocations.
Lead preparation of the annual grant budget for submission to the Director and BOCC.
Prepare the grant Cost Allocation Plan (CAP) and monitor it to ensure formulas are accurate and compliant.
Prepare monthly fiscal and budget reports for oversight boards.
Prepare Expenditure Authorizations (EAs) and associated Business Information Summaries (BIS).
Quality-check vouchers and P-Card statements before grant administrator approval.
Advise and assist the grant administrator with the Annual State Plan, including the original EA, BIS, and cost projections.
Prepare the annual grant cost projection and follow up to ensure expenditures remain within budget.
Monitor monthly program expenditures to ensure appropriate allocation to programs and cost pools.
Prepare and track monthly budget projections for each program to ensure compliance with allowable expenditure rates in the Annual Plan.
Recommend and reallocate budgeted grant cost categories as necessary.
Prepare an annual sample of vouchers and P-Card expenditures for audit.
Meet regularly with the grant administrator to discuss fiscal and budget status and strategies.
Prepare monthly expense reports for the grant administrator, program supervisors, and required state reporting.
Prepare and submit grant cash draw requests to the state.
Attend quarterly financial managers meetings with the state.
Prepare yearly contract close-out packages.
Prepare historical trend analyses of actual expenditures by program.
Prepare monthly program line-item budgets to support tracking of the yearly grant budget.
Track training institution expenditures and cost per client.
Prepare cost-benefit analyses for training programs and outcomes resulting from participant expenditures.
Monitor contract funds and advise the administrator; track amounts billed and paid against allocations.
Develop processes to prevent reconciling items and identify solutions.
Serve as a key liaison for external monitors and independent auditors on accounting matters.
Champion improvements to internal controls and fiscal procedures.
Maintain master files to support compliance and audit readiness, and maintain a calendar of fiscal and grant deadlines.
Participate in development of the agency's five-year Consolidated Plan and annual Action Plan.
Research, analyze, and summarize financial data; determine long-term financial consequences and make funding suggestions to support budget and grant compliance.
Provide input to executive decisions regarding fiscal requests, training requests, attendance, and reconciliation of grant expenditures.
Perform special projects, assignments, and other related duties as required.