Senior Facilities Management Coordinator

Domino's•Ann Arbor, MI

15d•Onsite

About The Position

This on-site position provides best-in-class customer service for Domino's Pizza LLC's headquarters in Ann Arbor, Michigan. This position will be responsible for the coordination and daily building operations of the campus and office space, including conference and common areas for Domino's World Resource Center (WRC) and Domino's Innovation Garage (DIG). Core responsibilities include the upkeep, care and space management for all aspects of the campus. This position will include mail and package services, work order management and event support.

Requirements

High School Diploma or GED
3-5 years of work experience, customer service, facilities, retail or hospitality
Advanced problem-solving skills with capability to serve as escalation point for complex facilities issues.
Strong interpersonal communication skills necessary in communicating to multiple levels of the organization
Exceptional professional acumen
Ability to operate a personal computer and necessary software
Ability to work independently and within a team environment
Strong relationship and networking skills with both internal and external stakeholders
Ability to organize and prioritize multiple requests
Strong time management skills

Responsibilities

Manages schedules for event training space; assists users in the selection of room space and setup styles; provides master schedule and setup information; updates room scheduling system on availability.
Coordinates room set-up needs and resets schedules with housekeeping personnel; coordinates special setups with Domino's Technology Team
Leads effort of room set-up
Conducts maintenance and aesthetic inspections of all aspects of the campus; prepares and responds to work orders
Maintains furniture inventory and prepares requisitions for furniture, minor equipment, and supplies
Coordinates and tracks supplies orders and inventory for beverage dispensing machines ensuring consistent product availability and mitigation of waste
Invoice processing for operational needs and G&A for Facilities organization
Close coordination with Leadership Team Admin’s to ensure events are executed in alignment with leadership expectations and needs of the business
Maintain positive relationships and coordination with Property Management company
Create work orders and assign work orders to the engineering staff, subcontractors and vendors
Report on open and closed work orders and checking the status of open work orders with the assigned party
Leads intake and delivery of mail and packages
Supports team members with outgoing mail and packages focusing on cost effective solutions
Coordinates supply needs for mailroom to ensure all materials are stocked
Support shredding services and document retention needs
Follow-up daily with housekeeping issues and special needs
Perform daily floor sweeps
Support amenities and special services such as kitchen and bathroom supplies
Oversee carpet maintenance including spot cleaning and annual schedule coordination
Assist with the coordination and physically support department relocations
Assess office furniture and on-site equipment to determine if replacement, repair or maintenance is needed
Coordinate with Corporate Construction team to support space management needs including mapping, equipment installation or removal and disposal plans
Maintain cleanliness of warehouse and respective inventory
Coordinate with outside contractors for the service and repairs of equipment
Coordination and support for board meeting activities
Verify final invoice pricing and process payments in a timely manner
Request, review and submit work orders, bids and proposals from vendors
Supplier relationship management related to housekeeping, pest control, and preventative maintenance contractors etc.
Support as requested by Facilities and Construction Leadership team for campus related activities