Senior Experiential Producer

Gradient Experience•New York, NY

5d•Hybrid

About The Position

GRADIENT is a NYC-based Experiential Marketing Agency seeking a Senior Experiential Producer. We are a boutique, creatively led, high-end agency specializing in the spirits, beauty, fashion, lifestyle, and luxury industries. The ideal candidate will thrive in a fast-paced, multitasking environment that values productivity and efficiency balanced with utmost quality. This role is central to overseeing agency projects, with a strong emphasis on client and project management. The Senior Producer will drive the project and process, managing teams of production freelance and full-time producers and coordinators. Essential qualities include organization, self-motivation, creative and quick thinking, and the ability to approach unique problems innovatively. Agility in accommodating shifting budgets, timelines, and client needs is a must, as is a team-oriented, solution-focused mindset. Experience in the luxury sector with a deep understanding of project intricacies is required.

Requirements

Minimum 7+ years of experience as a lead Producer / Senior Producer in experiential production.
Experience in a client-facing and production role within an agency environment.
Proven track record developing and managing large, complex projects/teams.
Excellent oral/written communication, analytical, and interpersonal skills to effectively work with all levels within the organization, clients, partners, and vendors.
Experience developing and managing seven-figure budgets.
Fluent in Google Suite and Excel.
A positive team player and leader who fosters collaboration and has a solution-oriented mindset.

Nice To Haves

Previous experience with Asana is a plus, but not required.
Experience managing multiple luxury clients and projects simultaneously.
Knowledgeable in fabrication, technical production, permitting, catering, and staffing.
Proactive, thoughtful, and strategic thinker.
Resourceful, self-motivated, extremely organized, and detail-oriented.
Excellent communication and presentation skills.
Delivers unsurpassed client and customer service.
Excellent prioritization skills and the ability to change/shift focus with ease.
Broad network of contacts in the experiential marketing and production industries, including vendor partner resources and local relationships across the country.

Responsibilities

Managing and executing multi-channel projects including IRL experiential events for brands in the fashion, beauty, spirits, and lifestyle sectors.
Developing detailed plans of action, overseeing their completion, and ensuring smooth project progression through all phases.
Working cross-functionally to identify and manage deliverables and deadlines, ensuring project goals and client expectations are met.
Managing production team members, including delegating responsibilities and setting deadlines.
Translating creative ideas into project plans, vendor timelines, and deliverables.
Ensuring integrated event solutions are innovative, strategically relevant, build brand equity, and deliver client results.
Overseeing the creation and maintenance of critical project tracking and documentation.
Developing and managing large budgets, reconciling them post-event, handling vendor contract and fee negotiations, and ensuring billing and invoicing processes are met.
Building budget models during pitching and RFP phases.
Managing onsite teams to ensure seamless installation and execution.
Traveling to projects as needed.
Developing and building client relationships and managing client expectations.
Developing project documentation such as deliverable timelines, production schedules, and run of show, and managing them.
Sourcing venues and vendors and negotiating contracts.
Liaising with in-house Creative, Account Management, and other Production Service Departments (live video & digital) to achieve client goals.
Obtaining city, event, and build permits.
Managing client relationships regarding production issues, client needs, and expectations.