Senior Executive Operations Specialist

SAIC•Arlington, VA

3d•Onsite

About The Position

SAIC is seeking a Senior Executive Operations Specialist with an active Top Secret clearance to support the Deputy Secretary of War Business Operators for National Defense (BOND) program within the Office of the Secretary of War (OSW), Director of Administration and Management (DA&M) Office. The BOND program recruits private-sector and defense-industry experts to work directly with the Department’s senior leadership. The position provides direct, high-touch administrative and operational support to senior Department of War leadership, including the Secretary and Deputy Secretary of War, while supporting OSW leadership initiatives and operational efficiency. The role is on-site at the Pentagon Monday through Friday during core business hours, 8:00 AM to 4:00 PM, with potential schedule adjustments based on operational needs. An active Top Secret clearance is required at hire, and the employee must be able to obtain a TS/SCI clearance to maintain employment. The anticipated salary range is $120,000 to $135,000, based on education, experience, and qualifications.

Requirements

Active Top Secret clearance at date of hire; ability to obtain a TS/SCI clearance to maintain employment.
U.S. citizenship.
One of the following education and experience combinations: master's degree and 10 years of professional experience; bachelor's degree and 12 years of professional experience; or 19 years of professional experience in lieu of a degree.
Ability to provide on-site support at the Pentagon Monday through Friday, 8:00 AM to 4:00 PM.
At least 4 years of experience providing professional and analytic deliverables and insights in support of technical, managerial, procedural, and project tasks.
At least 4 years of experience supporting onboarding or offboarding of civilian, senior civilian, and military-level personnel, including CAC and NIPR account requests and routing security clearance and ethics paperwork.
Exceptional oral and written communication skills.
Prior experience in correspondence management, task assignment and tracking, or Executive Secretariat-like functions within the U.S. government.
Strong interpersonal skills and the ability to objectively assess requirements and evolve operations to maximize efficiency.
Ability to produce quality work independently or collaboratively, address customer issues, and solve problems quickly in an ambiguous environment.

Nice To Haves

At least 10 years of professional work experience within OSW or the Department of War.
At least 8 years of direct support to senior-level Department of War personnel.
Prior experience working with or supporting senior-level officials, with knowledge of the structure and missions of OSW and its Components.
Strong understanding of concierge-level support across competing urgent requirements.

Responsibilities

Lead onboarding, integration, and ongoing support for senior Department of War and private-sector executives in the BOND program.
Provide concierge-level support to senior leadership across daily operations and strategic engagements.
Manage administrative operations, including scheduling, calendar management, event planning and logistics, correspondence, and office coordination.
Prepare and review executive-level materials for accuracy, professionalism, and compliance with Department of War standards and formats.
Coordinate personnel actions, including security clearances, Special Government Employee appointments, onboarding and offboarding, CAC/NIPR access, and required documentation routing.
Coordinate travel through the Defense Travel System, including authorizations, reservations, and vouchers, while responding to frequent changes.
Maintain office operations, including supply procurement, IT requests, equipment maintenance, mail and package handling, and SharePoint or website updates.
Ensure records-management compliance with Department of War, GSA, and National Archives policies and lifecycle requirements.
Serve as a professional liaison across stakeholders and communicate effectively with senior government officials and executives in writing, verbally, and in person.
Support ad hoc initiatives and special projects aligned with OSW priorities.