Executive Operations Specialist

Koniag Government Services•Washington, DC

3d•Onsite

About The Position

Koniag Professional Services, LLC, a Koniag Government Services company, is seeking an Executive Operations Specialist with a current, fully adjudicated Secret security clearance to support KPS and its government customer in Washington, DC. The specialist provides executive administrative and operational support to the Chief Operating Officer and Division Deputy Directors. Standard hours are Monday through Friday, 8:00 AM to 5:30 PM EST; surge support outside standard hours may be required with advanced CO approval. The role manages executive calendars and scheduling, prepares look-ahead briefing books, coordinates classified and unclassified video teleconferences, produces senior-level correspondence, and supports meetings, events, and official travel. It also maintains executive records, SOPs, decision logs, equipment inventories, and SharePoint content while ensuring that controlled and classified information is handled in accordance with DOE security directives. Applicants must have a bachelor's degree in a qualifying field, an active Secret clearance, and at least five years of direct executive operations support to SES-level officials, three- or four-star general officers, or equivalent. Required experience also includes operating in a classified or sensitive environment, preparing federal travel using approved government systems, managing controlled correspondence, and coordinating secure or classified meetings. Advanced degrees in qualifying fields are strongly preferred.

Requirements

Bachelor's degree, at minimum, in Business Administration, Public Administration, Organizational Management, or Business Management from a regionally accredited college or university.
Current, fully adjudicated Secret security clearance at the time of application; expired, lapsed, pending, or inactive previously held clearances do not qualify.
At least five years of direct executive operations support to SES-level officials, three- or four-star general officers, or equivalent.
Experience operating in a classified or sensitive environment, with documented responsibility for classified or CUI correspondence.
Hands-on experience as a travel preparer using DTS, E2 Solutions, or Concur Government Edition; commercial systems do not qualify.
Direct experience managing IG, GAO, Congressional/Hill, FOIA, or equivalent controlled correspondence for a senior federal executive.
Prior coordination of SCIF-based or classified meeting environments with a Security Officer.
Advanced proficiency in Microsoft Office Suite in a federal document production context.
Proficiency in a federal task management system such as CATMS, ETMS2, JIRA, or equivalent.
Working knowledge of Concur Government Edition.
Proficiency in SharePoint for federal document control and SOP management.
Ability to draft correspondence conforming to DOE or DOD correspondence style guides.

Nice To Haves

Advanced degree in a qualifying field; advanced degrees are strongly preferred and will be weighted in ranking.

Responsibilities

Own and manage the COO and Division Deputy Directors' executive calendars; assess, prioritize, and resolve scheduling conflicts in light of organizational priorities, travel, and classified commitments.
Prepare and deliver daily look-ahead briefing books for assigned executives.
Coordinate video teleconference setup across classified and unclassified platforms.
Brief supervisors on the context, purpose, background, and sensitivity of requested meetings.
Draft, format, review, and finalize senior-level correspondence, memoranda, reports, and executive communications.
Review outgoing correspondence for format, procedural compliance, grammatical accuracy, and classification markings before leadership signature.
Develop and maintain standard operating procedures for executive administrative and advisory support functions.
Facilitate time and attendance submissions for assigned executives.
Coordinate DOE office relocations and telephone line installations.
Record, organize, and distribute meeting minutes within 24 hours after meetings conclude.
Coordinate secured meetings and classified events with the HSO.
Send thank-you communications to presenters and attendees within three business days.
Coordinate with the Corporate Business Office on pending leadership actions.
Plan and execute domestic and international official travel in compliance with FTR and JTR.
Submit travel vouchers within five business days after travel concludes and manage travel logistics using Concur Government Edition.
Maintain a verified inventory of government-furnished equipment assigned to leadership.
Manage SharePoint content for executive SOPs and administrative workflows.
Develop and maintain indexed decision logs for administrative actions.
Handle documentation involving CUI, OUO, PII, or confidential materials according to DOE security directives.