Senior Executive Coordinator

Marcus Jewish Community Center Of Atl • Atlanta, GA

1d

About The Position

The Senior Executive Coordinator provides executive, project, financial, development, and office coordination support, primarily to the Chief Impact Officer (CIO) and Chief Financial Officer (CFO). The role helps senior leaders focus on strategic work by keeping priorities organized, communications moving, projects on track, and executive offices operating professionally and efficiently.

The position manages executive calendars, meetings, travel, correspondence, records, and confidential information. It also supports cross-departmental initiatives, governance tasks, donor and community engagement, financial administration, and day-to-day office operations. The coordinator works with staff, donors, board members, volunteers, vendors, and external partners.

The Marcus Jewish Community Center of Atlanta describes itself as an inclusive community organization offering programs and services for people of all ages, interests, and abilities. It highlights opportunities for community impact, professional growth, and connection.

Requirements

• Minimum five years of executive administrative experience supporting senior leaders.
• Bachelor's degree preferred, or equivalent combination of education and experience.
• Exceptional organizational and time-management skills.
• Outstanding written and verbal communication skills.
• Strong attention to detail and excellent proofreading ability.
• Demonstrated ability to manage multiple priorities simultaneously.
• High level of professionalism, diplomacy, and discretion.
• Ability to work independently and exercise sound judgment.
• Strong customer service orientation and interpersonal skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with Microsoft Teams and Zoom.
• Ability to use electronic document management systems and calendar management software.
• Ability to learn new technologies quickly.

Nice To Haves

• Experience supporting C-suite executives, nonprofit leadership, or boards of directors.
• Experience with CRM, donor management, or financial systems.

Responsibilities

• Manage complex calendars for the CIO and CFO, balancing organizational priorities and protecting executive time.
• Coordinate meetings, conference calls, and travel arrangements.
• Prepare agendas, briefing materials, meeting notes, follow-up action items, meeting packets, presentations, minutes, and supporting materials.
• Draft, proofread, and edit correspondence, reports, presentations, and other executive documents.
• Maintain confidential files and sensitive information with discretion.
• Act as an executive office manager and maintain office supplies and vendor/pricing functions.
• Track deadlines and follow up on strategic initiatives and cross-departmental projects.
• Help organize planning sessions and special events; monitor project timelines and communicate with stakeholders.
• Coordinate scheduling with volunteer leaders and committee members, and assist with governance-related administrative tasks.
• Work with purchase requests, expense reports, and other administrative financial documentation in coordination with the CFO.
• Assist with contract routing, vendor correspondence, document management, annual budget preparation, and audit-related administrative needs.
• Maintain organized electronic and physical filing systems.
• Assist with donor correspondence, acknowledgments, and stewardship activities in coordination with the CIO.
• Support leadership development initiatives, strategic projects, surveys, and community engagement efforts.
• Prepare presentations and reports using data from multiple departments.
• Coordinate logistics, including meals, for meetings with donors, volunteers, community leaders, and external partners.
• Serve as a welcoming and professional point of contact for internal and external stakeholders.
• Coordinate receipt, sorting, and distribution of incoming mail and packages.
• Coordinate meeting logistics, catering, room reservations, and technology needs.
• Maintain the coffee room by monitoring and restocking supplies and keeping the area organized and presentable.
• Maintain executive files, templates, and administrative systems.
• Recommend office process improvements that increase efficiency and effectiveness.

Benefits

• Professional development opportunities, training, and career advancement.
• Varied benefits package.
• MJCCA membership with access to the Fitness Center.
• Discounts on MJCCA programs for employees and their immediate family members.
• On-site café and parking.
• Box Office discounts.
• Full-time employees may receive up to half off tuition to an eligible Atlanta Jewish high school through the Jewish Community Professional High School Tuition Grant.
• Opportunity to collaborate with a close-knit team in a creative environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior