Executive Coordinator

Wiseda Corp•Fort Worth, TX

About The Position

The Executive Assistant to the President serves as the President’s primary point of contact and provides administrative support. The role calls for exceptional organization, proactive problem-solving, discretion with confidential information, and adaptability in a multitasking environment with changing priorities. The position is scheduled for three days a week.

Requirements

At least 3 years of experience as an Executive Assistant or in a similar role, preferably in a small business environment.
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other relevant tools.
Ability to multitask and prioritize effectively in a fast-paced environment.
High degree of professionalism, discretion, and confidentiality.

Nice To Haves

Bachelor’s degree preferred, or equivalent experience.

Responsibilities

Manage the President’s calendar, schedule meetings and appointments, and prioritize time-sensitive tasks.
Prepare and organize meeting agendas, notes, and follow-up materials.
Handle correspondence, emails, calls, and written communications on behalf of the President.
Track key projects and initiatives to help ensure deadlines are met.
Research, compile, and present data or reports as requested.
Liaise between the President and team members to ensure alignment on priorities.
Arrange travel plans, itineraries, and accommodations for traveling team members.
Coordinate logistics for company events, meetings, and off-site engagements.
Maintain and organize company records and documentation.
Assist with administrative tasks related to budgeting, vendor management, or procurement.
Support HR and team activities, such as onboarding and team-building events.
Handle projects or tasks as needed to support company operations and growth.