Senior Executive Assistant

Mahler Private Staffing•Lake County, WI

3d•Remote

About The Position

Mahler Private Staffing is seeking an experienced, highly organized, and proactive Senior Executive Assistant to support the CEO of a growing life sciences and biotechnology company. The role offers an opportunity for a sophisticated executive support professional who can manage multiple priorities, anticipate needs, and ensure seamless follow-through. The ideal candidate is resourceful, intellectually curious, technologically proficient, and able to work independently while supporting an executive whose responsibilities span business development, international partnerships, strategic initiatives, and corporate operations. This is a full-time, primarily remote position with periodic in-person collaboration in the Lake Country/Madison, Wisconsin area, generally once weekly or every other week. Candidates should live within reasonable commuting distance. Flexibility for early-morning communication is preferred to accommodate international business activities. Occasional availability outside standard business hours may be necessary for urgent matters or travel coordination. Periodic travel may be an option. Compensation is $125,000–$145,000 annually, commensurate with experience and qualifications, plus a comprehensive benefits package. The role is intended for a dedicated, forward-thinking professional seeking a long-term position, with potential for expanded responsibilities as the organization grows. Qualified candidates are invited to apply; inquiries will be handled confidentially.

Requirements

Significant experience supporting C-suite executives, entrepreneurs, or senior business leaders in a fast-paced, sophisticated professional environment.
Exceptional organizational, communication, and project coordination skills, including the ability to independently manage competing priorities.
Strong proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
Technological proficiency and experience with modern productivity platforms, project management software, and AI tools such as ChatGPT or Claude.
Intellectual curiosity, strong learning agility, and the ability to quickly understand unfamiliar business concepts and coordinate effectively with subject matter experts.
Excellent written communication skills and the ability to produce polished, professional executive-level materials.
Strong attention to detail, sound judgment, discretion, and a proactive, solutions-oriented approach.
Ability to successfully complete background screening and applicable training related to confidential and controlled business information.
Residence within reasonable commuting distance of the Lake Country/Madison, Wisconsin area.
Flexibility for early-morning communication and occasional availability outside standard business hours for urgent matters or travel coordination.

Nice To Haves

Experience in life sciences, biotechnology, healthcare, or another technically sophisticated industry.
Familiarity with real estate, property management, construction, or development.
Periodic travel may be an option.

Responsibilities

Provide high-level executive and administrative support to the CEO, managing complex calendars, meetings, correspondence, and travel coordination.
Coordinate communications, meetings, and follow-up with customers, distributors, international business partners, and internal teams.
Track business initiatives, deadlines, and deliverables to ensure projects move forward efficiently.
Coordinate business agreements administratively, including document revisions, approvals, signatures, and communication with legal and other professionals.
Prepare, edit, and refine executive presentations, reports, marketing materials, and professional correspondence.
Conduct research, organize business information, and prepare client and partner profiles to support business development.
Use technology, project management platforms, and AI tools to streamline workflows and improve productivity.
Coordinate periodically with property managers, architects, contractors, and other service providers regarding real estate and property-related projects.
Assist with select personal and family scheduling and coordination as needed.
Anticipate needs, establish priorities, and proactively manage follow-through across a wide range of responsibilities.