Senior Executive Assistant

ICONIQ • San Francisco, CA

12d • $160,000 - $175,000 • Hybrid

About The Position

We are seeking an experienced Senior Executive Assistant to support a General Partner and Partner on our Venture & Growth investment team. This is a highly visible role for someone who thrives in a fast-paced environment, exercises excellent judgment, and takes a proactive approach to keeping senior executives organized and focused on their priorities. As part of Venture & Growth, you will support a team that partners with founders defining the future of their industries to transform the world.

Requirements

• 7+ years of experience providing executive administrative support, with significant responsibility for complex calendars, travel, and day-to-day administrative operations.
• Experience supporting C-suite executives in private equity, investment banking, and/or consulting environments.
• Demonstrated ability to manage multiple concurrent priorities accurately and meet deadlines in a fast-paced, high-pressure environment.
• Excellent written and verbal communication skills, with the confidence and presence to work effectively with colleagues at all levels as well as external counterparts.
• Sound judgment, discretion, and emotional intelligence, with the ability to navigate complex situations diplomatically.
• A proactive, solutions-oriented approach, with the ability to work independently, anticipate needs, and identify creative solutions.
• Expert proficiency with Microsoft Office; experience with Salesforce is preferred.

Nice To Haves

• Familiarity with artificial intelligence tools and technologies is a plus. We value team members who are curious about leveraging artificial intelligence to enhance productivity, streamline workflows, and drive innovation.

Responsibilities

• Own and proactively manage complex, high-volume calendars across internal and external commitments.
• Coordinate domestic and international travel, including complex itineraries and changes that may arise on short notice.
• Serve as a trusted partner in managing the day-to-day flow of executive activities, anticipating needs and helping ensure priorities are addressed.
• Maintain accurate and timely information in Salesforce, including prospect and portfolio company interactions, follow-ups, and action items.
• Partner closely with other members of the ICONIQ support team and colleagues across the firm to ensure seamless coordination and execution.
• Develop and implement systems and processes that improve administrative efficiency and effectiveness.
• Manage monthly expense reporting and provide thoughtful, discreet support for select personal administrative matters for the General Partner.
• Respond flexibly to time-sensitive priorities, including occasional needs outside of standard business hours.

Benefits

• Comprehensive Medical, Dental and Vision Insurance starting on your first day of employment.
• Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.
• A matching 401(k) program.
• Commuter Benefits program.
• Stipends to support wellness and hybrid working arrangements.
• We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.
• Smart-casual dress code.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed