Senior Executive Assistant

Vancity • Vancouver, BC

52d • Hybrid

About The Position

As the Senior Executive Assistant, you will be a strategic and highly organized
partner who plays a critical role in enabling executive and team success. Known
for anticipating needs, managing complex calendars and deliverables, playing a
critical role in event production, this role ensures seamless day-to-day
operations while contributing to long-term planning. You’ll collaborate with
fellow Executive Assistants on enterprise-wide initiatives like Senior
Leadership Summits and Strategy Offsites and guide divisional Executive
Assistants to deliver consistent, high-impact support. Your ability to think
critically, communicate strategically, and drive operational efficiency will be
key to creating capacity and value across the team.

In this role, you will leverage your exceptional planning and organizational
skills to manage multiple, competing priorities with confidence and clarity. As
a critical thinker with sound judgment, you’ll identify resourceful ways to
streamline operations, enhance decision-making, and strategically coordinate
work across teams. Your strong communication skills and proactive mindset will
enable you to drive effectiveness and alignment. With a passion for learning and
a commitment to excellence, you’ll quickly become a subject matter expert -
providing valuable insights and creating capacity for your team.

This is a Permanent, Full-time role based at our Vancity Head Office. This role
will require you to predominately work in-office five days a week, with some
flexibility to work from home from time to time.

Requirements

• 6 + years of experience in senior administrative or executive support roles, with a proven ability to handle sensitive and confidential information
• Exceptional organizational skills and a proactive mindset, with the ability to manage multiple priorities and projects independently
• Strong communication and interpersonal abilities, including experience engaging with senior leaders and stakeholders
• Tech-savviness and adaptability, with comfort using tools like MS Office, Teams, SharePoint, CoPilot and a willingness to learn new systems
• Sound judgment and composure under pressure, with the ability to make informed decisions and adapt quickly in dynamic environments
• A collaborative, inclusive, and solutions-oriented approach, with a strong lens for diversity, equity, and inclusion in your work

Responsibilities

• Proactively managing executive’s calendar, travel, and daily priorities with foresight and efficiency
• Overseeing communication flow by triaging emails, calls, reports, and presentations to ensure timely responses
• Leading budget planning and expense tracking, providing monthly variance reports and financial insights
• Representing the executive in professional communications, both written and verbal
• Preparing materials for Board,executive, and teammeetings, including presentations and briefing documents
• Conducting research and draft reports or recommendations to support strategic decision-making
• Planning and executing internal and external events with attention to detail and strategic alignment
• Maintaining organized digital filing systems and mentoring administrative staff to ensure consistent service delivery

Benefits

• Living Wage Employer: We’re the largest private-sector Living Wage Employer in Canada and consistently ranked among Canada’s Top Employers
• Customizable Benefits: Permanent employees receive flexible benefit packages that can be tailored annually to meet evolving needs
• Generous Vacation: New employees start with 3–4 weeks of vacation per year, with additional days earned over time
• Extra Stat Holidays: In addition to BC’s 11 statutory holidays, we offer 2 extra days, plus care days for personal or family illness
• Immediate Health Coverage: Health and dental benefits begin on your hire date, with three levels of coverage to choose from
• Defined Benefit Pension: Our retirement plan provides a guaranteed income for life, recognizing that retirement looks different for everyone

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees