Senior Executive Assistant

S&C Electric Company•Chicago, IL

10h•Hybrid

About The Position

The Executive Administrative Support team is responsible for providing strategic guidance and seamless coordination to the C-suite. Composed of skilled professionals in operational efficiency and stakeholder communication, the team drives initiatives aligned with our strategic objectives, ensuring confidentiality and fostering organizational excellence. The Sr. Executive Assistant is responsible for providing business and administrative support to the Chief Marketing and Communications Officer and the Sr. VP of Sales. The successful candidate for this position must possess outstanding written and verbal communication skills and exemplary attention to detail. They must have the ability to identify, prioritize, and execute complex deliverables in a fast-paced environment while safeguarding confidentiality. They must be purpose-driven, committed to a “culture of caring,” and community-oriented. They must also have a thorough understanding of the Microsoft Office suite of software, familiarity with other IT and communication tools, and apply best practices to all. The Senior Executive Assistant is a hybrid position and will report to the Chief Marketing and Communications Officer.

Requirements

Bachelor’s degree in a related field or equivalent working experience
5+ Years of demonstrated experience in a position supporting the C-Suite of a large organization.
Proven track record in streamlining C-suite support processes and driving operational efficiency within a high-level executive environment. Takes ownership of administrative support processes and has the ability to hold oneself accountable for success.
Strong interpersonal and networking skills with the ability to build and maintain relationships with high-level key stakeholders, both internally and externally, while fostering collaboration and partnership for future success.
Excellent professional communication skills, both written and verbal, with the ability to communicate effectively with diverse stakeholders, including senior executives, customers, board members, and external partners.
Strong organizational skills with a keen ability to prioritize tasks, manage multiple assignments and schedules concurrently, and consistently meet tight deadlines.
Good analytical and research skills, with the ability to gather, analyze, and summarize information to support executive decision-making processes.
Basic project management skills with experience in participating in projects from initiation to completion, ensuring timely delivery and alignment with strategic priorities.
Ability to maintain highly confidential information.
Highly proficient in Microsoft Office products, including Outlook, Excel, and PowerPoint, with experience managing multiple executive accounts simultaneously.

Responsibilities

Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate leadership's ability to effectively lead the company.
Use sound judgment to prioritize, anticipate, and follow up to achieve objectives and complete tasks with little supervision.
Prioritize and maintain complex appointment calendars, coordinate with key meeting stakeholders, and ensure that appropriate materials are available for meetings; taking initiative to reschedule appointments as necessary.
Function as liaison between the CoS, S&C leadership, board of directors, sales personnel, customers, industry contacts, visitors, etc. Plan and arrange meetings as needed.
Prioritize conflicting needs, handling matters expeditiously, proactively, and following through on projects to successful completion, often with deadline pressures.
Arrange all international and domestic travel reservations, including flights, hotels, car rentals, etc.
Prepare expense reports, both internally to S&C and outside organizations, which cover some of the officers’ travel expenses and the board of directors.
Compose general business correspondence that requires basic knowledge of S&C’s organizational structure, products, and industry. Proofread and edit correspondence, as needed.
Plan events for high-end functions
Complete additional project/administrative work as needed.
Facilitate teamwork, promote cooperation, and exhibit a high level of professionalism.
Establish files and safeguard confidentiality.
Process incoming mail and screen telephone calls, summarize the content of incoming information, and identify action to be taken.
Understand and comply with all applicable Company policies and rules.

Benefits

Medical, Dental, Vision, 401K, and Employee Stock ownership plan (KSOP)
Tuition Reimbursement, Fitness reimbursement, Paid leaves
Dependent care FSA, Basic Life, Transit benefit
Annual bonus for individual and company performance
Paid vacation and 15 paid holidays, including shutdown in summer and winter
Referral Bonus program
PPE provided.
Career Advancement and Development Opportunities
Health Care and Dependent Care Flexible Spending Accounts
Health Savings Account (HSA)
Group Life Insurance, optional Supplemental Life and AD&D Insurance
Wellbeing Resources including Employee Assistance Program and Family Forming Benefits (i.e., Adoption and Fertility support)
Vacation Time, Sick Time, Paid Holidays and Company Shutdown days
Short-Term Disability, Long-Term Disability, Other Leaves, Paid Parental Time and Military Leave
401(k) Retirement Savings and Employee Stock Ownership Plan (KSOP) offering traditional and Roth 401(k) options and an Employee Stock Ownership Plan (ESOP) component; KSOP participants can receive annual ESOP company contributions of over 11% of eligible earnings (3% Core, up to 3.5% Match, Variable Periodic).