Senior Executive Assistant

Vancity • Vancouver, BC

4d • Hybrid

About The Position

As the Senior Executive Assistant, you will be a strategic and highly organized partner who plays a critical role in enabling executive and team success. Known for anticipating needs, managing complex calendars and deliverables, playing a critical role in event production, this role ensures seamless day-to-day operations while contributing to long-term planning. You’ll collaborate with fellow Senior Executive Assistants on enterprise-wide initiatives like Senior Leadership Summits and Strategy Offsites and guide divisional Executive Assistants to deliver consistent, high-impact support. Your ability to think critically, communicate strategically, and drive operational efficiency will be key to creating capacity and value across the team. In this role, you will leverage your exceptional planning and organizational skills to manage multiple, competing priorities with confidence and clarity. As a critical thinker with sound judgment, you’ll identify resourceful ways to streamline operations, enhance decision-making, and strategically coordinate work across teams. Your strong communication skills and proactive mindset will enable you to drive effectiveness and alignment. With a passion for learning and a commitment to excellence, you’ll quickly become a subject matter expert - providing valuable insights and creating capacity for your team.

Requirements

• Many years of experience in senior administrative or executive support roles, with a proven ability to handle sensitive and confidential information
• Exceptional organizational skills and a proactive mindset, with the ability to manage multiple priorities and projects independently
• Strong communication and interpersonal abilities, including experience engaging with senior leaders and stakeholders
• Tech-savviness and adaptability, with comfort using tools like MS Office, Teams, SharePoint, CoPilot and a willingness to learn new systems
• Sound judgment and composure under pressure, with the ability to make informed decisions and adapt quickly in dynamic environments
• A collaborative, inclusive, and solutions-oriented approach, with a strong lens for diversity, equity, and inclusion in your work

Nice To Haves

• Self-starter – you have an entrepreneurial drive and bias for action that translates to fast paced delivery and outcomes oriented results.
• Collaborative – You thrive in collaborative environments and are eager to learn new processes and systems.
• Able to work independently – Taking a business request from problem statement through discovery by assembling the right stakeholder and subject matter experts.
• Influential – You seek to collaborate and work with cross functional partnerships to get the work done effectively.
• A problem solver – You diagnose challenges and issues, develop innovative business solutions, and assess risks and opportunities that may affect the business have been put to good use.

Responsibilities

• Proactively managing executive’s calendar, travel, and daily priorities with foresight and efficiency
• Overseeing communication flow by triaging emails, calls, reports, and presentations to ensure timely responses
• Leading budget planning and expense tracking, providing monthly variance reports and financial insights
• Representing the executive in professional communications, both written and verbal
• Preparing materials for Board and executive meetings, including presentations and briefing documents
• Conducting research and draft reports or recommendations to support strategic decision-making
• Planning and executing internal and external events with attention to detail and strategic alignment
• Maintaining organized digital filing systems and mentoring administrative staff to ensure consistent service delivery

Benefits

• Competitive rewards and benefits
• Flexible benefit packages that can be tailored annually to meet evolving needs
• 3–4 weeks of vacation per year, with additional days earned over time
• 2 extra stat holidays, plus care days for personal or family illness
• Health and dental benefits begin on your hire date, with three levels of coverage to choose from
• Defined Benefit Pension: Our retirement plan provides a guaranteed income for life

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed