Senior Executive Assistant

City of Seattle•Seattle, WA

7d•$59 - $68•Hybrid

About The Position

Seattle Public Utilities (SPU) is seeking an exceptional administrative professional to serve as the Senior Executive Assistant for the Project Delivery and Engineering Branch (PDEB). Reporting directly to the Chief Project Delivery Officer, you will provide high-level support across a broad range of sensitive and complex administrative, operational, human resources, and budget functions. In this role, you will identify inconsistencies, develop solutions, and offer recommendations to leadership while proactively anticipating Branch needs based on business operations. As a key member of the leadership team, you will contribute to operational planning and communication efforts. This highly visible role requires integrity, sound judgment, professionalism, and the ability to manage confidential and sensitive information with discretion. About Seattle Public Utilities: Seattle Public Utilities (SPU) is a community-centered utility that delivers vital services to Seattle residents and businesses including drinking water, drainage and wastewater, and garbage/recycling/compost. SPU also provides drinking water for 1.6 million customers in the region. SPU’s work includes system maintenance and improvements and keeping Seattle clean. Over 1,400 SPU employees work with our community to provide affordable and equitable stewardship of our water and waste resources for future generations. For more information about Seattle Public Utilities (SPU), checkout the: SPU Website SPU Workplace Expectations Strategic Business Plan SPU commits to Our City Values and Race and Social Justice as core principles that guide our work. We actively take steps to dismantle systemic racism and increase service equity. We value diverse life experiences and strive to create a workplace that is welcoming to all. We take steps to be inclusive and equitable in our recruiting, hiring and promotional opportunities. We know work isn’t only about what you do, it’s also about who you work for and with! SPU provides a fun and family-friendly work environment that supports a work life balance, including: Hybrid work schedule opportunities Family-friendly and multicultural work environment Generous benefits package Free public transportation options City pension plan with employer/employee contributions Growth potential and advancement opportunities

Requirements

Bachelor's degree in Business Administration, Public Administration, or a related field; AND Four (4) years of professional experience as an Administrative Staff Assistant, Administrative Staff Analyst, Budget Analyst, or in a closely related field.
Applicants who do not possess a bachelor's degree may substitute an equivalent combination of education, training, and/or experience that provides the knowledge, skills, and abilities required to perform the work of the position.
Strong written, oral, and interpersonal communication skills with the ability to communicate at all levels in a large and complex organization, tactfully and effectively while maintaining high level of confidentiality.
The ability to work independently on assignments with sound judgement, frequently balancing competing priorities with tight timelines.
Be flexible when urgent issues arise, addressing them calmly and efficiently.
Ability to build and maintain effective working relationships at all levels of an organization with professionalism and personal credibility.
Writing, research, and analytical skills coupled with strong knowledge of administrative, human resources and budgetary processes.
Experience supporting an executive or executive team, including executive level calendar management.
Expert or advanced skills in the Microsoft Office suite of products, including One Note, Visio, Excel, and Word

Responsibilities

Manages time-sensitive projects, enabling the Chief Engineering Officer to stay abreast of critical decisions and deadlines.
Prepare correspondence, reports, presentations, and other complex and sensitive documents.
Regularly engage with Branch leadership to ensure alignment of Branch priorities with SPU's Strategic Business Plan.
Perform routine, complex, diverse, and confidential administrative duties requiring broad and comprehensive experience, skill, and knowledge of organizational equity and inclusion principles, City and SPU policies, and departmental practices.
Proactively manage the PDEB Chief's calendar and briefing book with high attention to accuracy, detail, confidentiality, and time allocation to promote productivity and successful execution of Branch goals and objectives.
Direct and execute complex administrative projects, including coordinating, tracking, and researching information to respond to inquiries; maintaining and updating databases; developing monthly reports and analyses; and organizing large volumes of materials.
Support human resources activities and documentation, including recruitment efforts, employee training, and classification requests for the Branch.
Coordinate travel and training requests, meetings, events, procurement, organizational charts, and distribution lists for the executive team.