Senior Executive Assistant

Baxter•Deerfield, IL

1d•Hybrid

About The Position

At Baxter, every person—regardless of who they are or where they are from—deserves a chance to live a healthy life, a founding belief since 1931. The company is redefining healthcare delivery and is united by its Mission to Save and Sustain Lives, driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact, striving for efficient and effective operations and holding each other accountable for delivering exceptional results. The Senior Executive Administrative Assistant provides high-level administrative support to three Vice Presidents and their respective organizations within IT. This role supports a large, complex, and global organization, requiring strong judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment. The position partners closely with other administrative professionals globally, interacts regularly with senior leaders and external vendors, and represents Baxter through internal and external engagements. Success in this role requires independence, adaptability, strong communication skills, and exceptional organizational capability.

Requirements

High school diploma required
Minimum of 3+ years of relevant experience
Advanced proficiency in Microsoft Office tools (PowerPoint, Word, Excel, Outlook, Access)
Strong proficiency with Internet/Intranet tools and online research
Excellent written and verbal communication skills, including interaction with senior-level internal and external stakeholders
Proven experience with travel coordination, expense reporting, meeting planning, and calendar management
Demonstrated ability to multitask, manage time independently, maintain attention to detail, and provide VP support during peak activity periods

Nice To Haves

Bachelor’s degree strongly preferred
Baxter experience preferred
document management experience a plus
Experience supporting global teams and/or technical organizations highly desired

Responsibilities

Provide dedicated administrative support to three VPs and their respective departments, primarily within IT
Partner closely with senior directors, administrative staff, and global stakeholders, exercising independent judgment
Manage complex scheduling, calendars, and time coordination for leaders
Coordinate domestic and international travel, expense reporting, and department purchasing/credit line management
Support procure-to-pay processes to ensure timely and accurate transactions
Prepare professional correspondence, complex presentations, and maintain databases/spreadsheets
Assist with meeting and event planning, including logistics, WebEx, and video conferencing
Support staffing activities (interviews, onboarding, contractors), project management, and represent Baxter on local charity committees

Benefits

comprehensive compensation and benefits packages
medical and dental coverage that start on day one
insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance
Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount
401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching
Flexible Spending Accounts
educational assistance programs
time-off benefits such as paid holidays
paid time off ranging from 20 to 35 days based on length of service
family and medical leaves of absence
paid parental leave
commuting benefits
Employee Discount Program
Employee Assistance Program (EAP)
childcare benefits