Senior Executive Assistant

The Knot Worldwide•New York, NY

1d•$108,850 - $186,600•Onsite

About The Position

As an Executive Assistant at The Knot Worldwide, you are a strategic extension of our leadership team. This high-visibility role provides comprehensive, high-level support to our General Administration (GA) leaders: the Head of People, Chief Financial Officer (CFO), and Chief Legal Officer (CLO). Reporting to the SVP, Head of People, you will act as the operational anchor for the heart of our corporate functions. Your mission is to enable high-velocity day-to-day execution of your designated Executives. You will masterfully navigate complex information flows, anticipate leadership needs before they arise, and ensure flawless execution across various activities such as calendar management, global travel coordination, communication forums such as all-hands, business meetings etc. This role requires sharp intuition, and the ability to operate with total discretion with access to confidential company, and interactions both internally and externally with stakeholders such as Board members, vendors etc. We are looking for someone who reflects our passion for customer centricity and serves proactively, self-initiates, and also takes seriously representing the values of the company and our executive team. If you are a master of organization who prides yourself on helping leaders optimize their time and focus, you will fit right in.

Requirements

6+ years supporting C-suite leaders within a fast-paced, global organization.
Timeliness, accuracy, judgement and discretion are critical skills and experiences
An impeccable history of handling highly sensitive legal, financial, and people-related data.
Exceptional verbal and written communication skills with the "executive presence" to engage across critical stakeholders and represent your executives.
A self-starter with a "consultative" approach to problems; you don't wait for instruction, you provide solutions.
The ability to maintain a calm, focused environment during periods of rapid change or organizational stress.
Proven history of managing heavy, complex international travel with zero room for error.
Advanced proficiency in Google Workspace (specifically Slides) and Slack.

Nice To Haves

Flexibility: Open to travel and occasional weekend work to match the rigor of the Executives' schedules.

Responsibilities

Proactively own the Executive's time and be a doorkeeper using judgment and discretion to ensure your Executives are in the right places with the right people focused on key priorities. You anticipate conflicts before they happen and ensure Plan B and C are always in place to ensure smooth operations.
Enable productive connections via communication touch points such as staff meetings, all-hands, priority business meetings. Act as an intuitive bridge for the Executives. You will identify key stakeholders they need to meet with, suggest syncs with cross-functional partners, and ensure the right people are in the room to drive initiatives forward.
Manage executive email flows. You will sort, prioritize, and draft communications, mirroring the "voice" of your leaders to expedite response times.
Expertly own end-to-end domestic and international travel. You are the architect of complex, multi-city itineraries including air, lodging, ground transport, and visa requirements.
Maintain organization charts, manage senior-level interview scheduling, and oversee the onboarding process for new leadership hires.
Review and process expense reports, purchase orders, and approvals using Navan, Brex, and Coupa with absolute precision.
Support prep materials, agendas, and minutes for high-level engagements, including Board of Directors meetings and All-Hands.
Partner seamlessly with the global Executive Assistant cohort and Chief of Staff to ensure synchronized operations; provide proactive administrative coverage for other leadership stakeholders during absences to maintain organizational momentum and a "no-gap" support environment.
Collaborate and engage with key stakeholders in-office such as Culture & Experience, and Internal communications in efforts to bring experiences to our leadership, employees and external stakeholders.
Leverage Gemini, Claude, and ChatGPT to summarize information, draft content, and optimize your administrative output.