Senior Executive Assistant

PrimeLending•Dallas, TX

10d

About The Position

HilltopSecurities is looking to hire a Senior Executive Assistant. The Senior Executive Assistant is considered a seasoned (expert) in their field. The Senior Professional focuses on the plans to achieve goals and objectives and carries out defined steps or processes. Will work closely with senior executives and/or key business leaders. Provides advanced support for top level executives by performing executive level administrative tasks including but not limited to clerical work, receiving clients and visitors, arranging travel and correspondence, and scheduling meetings.

Requirements

High school diploma, GED, or equivalent.
7-10 years proven executive level experience in the field with or without progressive responsibilities
SIE (Securities Industry Exam) is highly desired
Computer hardware, operating system (Windows or Mac) and software/application (MS Office, Internet Explorer, Outlook etc.) skills
Ability to work independently or within a team
Excellent organization and time management skills
Excellent verbal and written communication skills
Ability to use discretion and maintain confidentiality

Nice To Haves

Degree preferred in relevant discipline

Responsibilities

Serves as the point contact among executives, employees, clients and other external partners
Manage and maintain executive schedules, including scheduling travel and conferences
Manages information flow in a timely and accurate manner
Meet with special interest groups or individuals on behalf of executives
Prepare executive responses to routine memos, letters, or correspondence
Develop and utilize historical information; provide retrieval of information
Record meeting discussions and provide minutes
May act as an office manager by ensuring adequate office supply inventory and overall operations
Performs medium and long-term tasks and more complex requests and activities
Regularly uses independent judgement to resolve non-routine issues escalated from junior team members
Serves as a subject matter expert with technical knowledge and broad understanding of their field
Influences junior team members by providing advanced understanding and guidance of the subject area
Conveys and exchanges basic technical and factual information with colleagues, clients and customers
May have limited management responsibilities
May be responsible for providing basic training to new employees
May supervise entry or experienced level professional staff
Other functions as needed