Senior Executive Assistant

FieldAI • Irvine, CA

6h • Onsite

About The Position

Field AI is building advanced AI systems to power real-world autonomy. As a fast-growing company at the forefront of innovation, they move quickly and operate with high standards, supporting leaders who are shaping the future of AI. The company is solving one of the world’s most complex challenges: deploying robots in unstructured, previously unknown environments, using their Field Foundational Models™ to set a new standard in perception, planning, localization, and manipulation, ensuring an explainable and safe approach for deployment. The Senior Executive Assistant role is critical to the day-to-day effectiveness of the C-level leadership team. The successful candidate will act as a trusted partner, managing priorities, anticipating needs, and ensuring seamless operations across scheduling, communications, and executive initiatives.

Requirements

• 8+ years of experience supporting senior executives, ideally at the C-suite level
• Strong organizational skills with exceptional attention to detail
• Ability to manage competing priorities in a fast-paced environment
• High level of professionalism, judgment, and discretion with confidential information
• Excellent written and verbal communication skills
• Advanced proficiency in Google Workspace and/or Microsoft Office tools
• Ability to work onsite in Irvine, CA, five days per week

Nice To Haves

• Experience supporting a C-level leadership directly
• Background in a high-growth startup or fast-paced environment
• Experience coordinating across global teams and time zones
• Proactive, resourceful, and highly self-directed working style

Responsibilities

• Manage complex and dynamic calendar scheduling across multiple time zones, prioritizing meetings and resolving conflicts
• Coordinate domestic and international travel, including itineraries, scheduling details, and expense reconciliation
• Serve as a gatekeeper for the C-level leadership’s time, ensuring focus on highest-impact priorities
• Support meeting preparation, including agendas, materials, note-taking, and follow-ups on action items
• Draft and manage communications on behalf of the C-level leadership, including emails and internal updates
• Partner cross-functionally with leadership and other stakeholders to drive alignment and execution
• Plan and coordinate executive meetings, events, and offsites
• Maintain confidential files, documents, and records with a high level of discretion
• Anticipate needs, solve problems proactively, and improve administrative processes for efficiency
• Support special projects and initiatives as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed