Senior Executive Assistant

May Mobility • Ann Arbor, MI

19h • Onsite

About The Position

Our vehicles do more than just drive themselves - they provide value to communities, bridge public transit gaps and move people where they need to go safely, easily and with a lot more fun. We’re building the world’s best autonomy system to reimagine transit by minimizing congestion, expanding access and encouraging better land use in order to foster more green, vibrant and livable spaces. Since our founding in 2017, we’ve given more than 500,000 autonomous rides to real people around the globe. And we’re just getting started. We’re hiring people who share our passion for building the future, today, solving real-world problems and seeing the impact of their work. Join us.

Requirements

• Impeccable discretion and integrity when handling confidential or sensitive information
• Ability to understand and relate to the agile startup and engineering mindset
• Excellent written, verbal, and presentation skills
• Strong attention to detail and highly-organized
• Ability to multitask and adapt to shifting priorities in a fast-paced work environment
• Passion for self-driving cars and their impact on the world
• 7 + years of experience supporting multiple Senior Executives.
• Experienced in executive scheduling, team coordination, and flexible environments
• Demonstrated a high level of initiative and professionalism.
• Strong time management and problem-solving skills with the ability to prioritize work.
• Outstanding written and verbal communication skills, with close attention to detail.
• Strong organizational skills with the ability to define and take on new responsibilities
• Ability to handle highly confidential information with sensitivity and professionalism.

Nice To Haves

• Using Google Suite

Responsibilities

• Anticipate the Exec’s needs and act proactively to address them, including preparing meeting materials, briefing documents, and agenda items in advance.
• Monitor deadlines and follow up on action items, ensuring timely completion of tasks and facilitating effective decision-making.
• Ensure agendas and necessary documents / materials are provided 24 hours prior to a scheduled meeting 100% of the time
• Proactively manage the Execs calendar, including scheduling, prioritizing appointments, and coordinating all internal and external meetings.
• Attend meetings as needed, with a focus on driving organizational efficiency
• Manage travel logistics to include, flights, hotel, car rental, reimbursements, etc.
• Work closely with administrative staff and Chief of Staff to continually streamline and simplify meetings and team workflow across May
• Supporting multiple Senior Executive staff
• Answers general calls and emails for the main office and greets visitors.
• Ensure the Executive team is kept up to date on relevant news and information by sending announcements, newsletters, etc.
• Provide support for across teams such as marketing, sales, people, operations for special projects
• Plan company events including social, professional development, and business development
• Manage, process, and review expenses for the executives, and their team’s direct reports as needed
• Partner consistently and efficiently with other members of the EA team and cross-functional partners across the org
• Schedule internal and external meetings with a variety of cross-functional partners
• Coordinate meetings across time zones
• Respond and take action on a high volume of slacks and emails with urgency and professionalism
• Map out and circulate meeting agendas, facilitate meetings, and manage post-meeting follow-ups
• Other duties as assigned

Benefits

• Comprehensive healthcare suite including medical, dental, vision, life, and disability plans.
• Domestic partners who have been residing together at least one year are also eligible to participate.
• Health Savings and Flexible Spending Healthcare and Dependent Care Accounts available.
• Rich retirement benefits, including an immediately vested employer safe harbor match.
• Generous paid parental leave as well as a phased return to work.
• Flexible vacation policy in addition to paid company holidays.
• Total Wellness Program providing numerous resources for overall wellbeing

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed