Senior Executive Assistant
About The Position
Provide advanced and diverse administrative support within Fidelity’s Brokerage Client Services organization. The role supports multiple executives and investment professionals through proactive calendar management, meeting coordination, troubleshooting conflicts and potential obstacles, domestic and international travel planning, and expense reporting. It involves managing expected and unexpected daily requests and commitments, communicating on behalf of leadership, building working relationships across business units, and helping improve team practices and tool knowledge. The assistant also purchases supplies, plans onsite and offsite events, coordinates team activities, and helps foster culture and community. The role calls for professionalism, maturity, enthusiasm, initiative, flexibility, and the ability to work effectively in a dynamic, fast-paced environment while balancing multiple tasks. Fidelity is transitioning to a full-time onsite working model through a phased rollout across regions and roles. Current onsite requirements vary by role and location and may evolve; this transition does not apply to fully remote roles. The base salary range is $60,000–$92,000 per year, with placement depending on responsibilities, scope, location, relevant experience, and other factors. Depending on the position and eligibility, compensation may also include a bonus or other variable compensation. Fidelity offers benefits including comprehensive health care coverage, emotional well-being support, retirement benefits, paid time off, parental leave, charitable giving employee match, and educational assistance, including student loan repayment, tuition reimbursement, and learning resources. The application window closes when the position is filled or unposted. Fidelity does not provide immigration sponsorship for this position.
Requirements
- Demonstrated professionalism, maturity, enthusiasm, initiative, and high energy.
- Strong organizational, time-management, prioritization, and project-management skills.
- Ability to build relationships and interact positively and effectively across multiple levels.
- Excellent written and verbal communication skills, with a focus on accuracy and attention to detail.
- Collaboration, creativity, flexibility, and teamwork in scheduling meetings.
- Experience managing sensitive and confidential information.
- Initiative and follow-through to identify and resolve potential obstacles or conflicts and provide immediate resolution or alternatives.
- Strong skills with Microsoft Outlook, Word, PowerPoint, Excel, and MS Teams.
- Ability to lift and move 50 pounds.
- Flexibility and willingness to support the larger team, including backing up peers.
Nice To Haves
- Three or more years of executive administrative experience preferred.
- Bachelor’s degree preferred, or related work experience.
Responsibilities
- Provide administrative support to multiple executives and investment professionals, including proactive calendar management, meeting coordination, conflict and obstacle troubleshooting, domestic and international travel planning, and expense reporting.
- Manage expected and unexpected daily workflow and commitments to ensure accuracy, efficiency, and timeliness.
- Communicate on behalf of leadership at all levels, internally and externally.
- Develop and maintain relationships across business units to support efficiency and problem solving.
- Work with team members to advance best practices and cross-train on new and existing tools.
- Purchase supplies for the business, events, and associates.
- Prepare and plan onsite and offsite events, including site-wide events, quarterly team offsites, and meeting coordination.
- Coordinate group-related activities and events to foster culture and community.
- Back up peers and assist the larger team with a variety of duties.
Benefits
- Comprehensive health care coverage
- Emotional well-being support
- Retirement benefits
- Paid time off
- Parental leave
- Charitable giving employee match program
- Student loan repayment
- Tuition reimbursement
- Learning resources to develop your career
- Bonus or other variable compensation may be included depending on position and eligibility
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
