Senior Executive Assistant
About The Position
The Senior Executive Assistant provides direct executive-level support to the President & Chief Executive Officer (CEO), serving as a trusted partner in advancing the organization’s mission and carrying out operations. This role requires discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The Senior Executive Assistant manages the President & CEO’s calendar, communications, and strategic priorities, while also supporting board governance and executive operations. This position interacts daily with senior leadership including our Chief Revenue Officer, board members, donors, and community partners, requiring exceptional organizational, communication, and relationship management skills. The ideal candidate has prior experience supporting executives and boards, thrives under pressure, and consistently delivers with excellence.
Requirements
- Bachelor’s degree preferred; Associate's degree with relevant experience considered.
- Minimum of 3 years providing high-level executive support to senior leadership.
- Proven experience managing complex schedules and executive communications.
- Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Knowledge of CRM database and reporting.
- Proficiency in virtual collaboration tools and board management platforms.
- Exceptional organizational skills with keen attention to detail.
- Strong written and verbal communication abilities.
- Ability to manage multiple deadlines and priorities under pressure.
- High integrity with proven ability to handle confidential information.
- Must have reliable transportation and the ability to travel to meetings, work sites, and community-based events.
Responsibilities
- Manage President & CEO’s calendar, appointments, travel arrangements, and meeting logistics.
- Prioritize and triage communications (email, calls, correspondence), drafting responses when appropriate.
- Prepare agendas, briefing documents, presentations, and follow-up notes for meetings.
- Track deadlines, approvals, and deliverables to ensure timely follow-through.
- Maintain confidential files, records, and sensitive documentation.
- Provide administrative support to the Board of Directors and board committees, including agenda preparation, scheduling, materials, and minutes.
- Coordinate board retreats, leadership meetings, and executive events.
- Serve as liaison between the President & CEO and internal/external staff, ensuring timely communication and follow-up.
- Support cross-departmental initiatives, compliance reporting, and special projects as assigned.
- Assist in the execution of key organizational events such as Annual Meetings, fundraising events, leadership gatherings, and community partnerships.
- Conduct research, manage special assignments, and prepare reports with discretion & accuracy.
- Updating information in CRM and pulling relevant data reports, upon request.
- Represent the President & CEO’s office in interactions with donors, staff, and community partners.
- Maintain professionalism and confidentiality at all times.
- Build strong working relationships across departments to support organizational priorities.
- Fill in for CEO at various community meetings/events.
- Anticipate needs of the President & CEO and proactively address challenges.
- Identify process improvement strategies to streamline executive operations.
- Exercise strong judgment in decision-making, balancing priorities and deadlines.
Benefits
- Consideration for benefits after 90 days
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Executive
Education Level
Associate degree
