Senior Executive Assistant

KBR•Huntsville, AL

About The Position

KBR’s Missile, Aviation, and Ground Systems (MAGS) division delivers mission engineering solutions for critical U.S. Army programs, specializing in aviation and ground systems, integrated air and missile defense, and threat and target systems. As a trusted partner of the U.S. Department of War, MAGS provides innovative, technology-driven solutions to enhance national security. With a global presence and a strong ethical framework, KBR ensures secure, effective, and mission-ready capabilities worldwide. Job Summary Work includes scheduling, managing, and disseminating calendars, controlling access to the 1 Star Customer/Senior Executive, and preparing correspondence. This position requires wide latitude of discretion regarding workflow and priorities, in addition to in-depth knowledge of various executives' styles, methods of operation, and authorities. The Executive Assistant will provide support to the staff functions with direct administrative executive support services. The duties may include interfacing with high-ranking officials and stakeholders. Responsibilities also include coordinating meetings, visits and trips, managing calendars, coordinating/managing visitor access within necessary security protocols, scheduling/reserving conference rooms, proofreading/editing/routing/finalizing correspondence, preparing senior leadership for meetings, printing read ahead materials, and administering any related requirements.

Requirements

Bachelor’s Degree
15 years of closely related experience, preferably supporting an Executive
Must be a U.S. Citizen eligible for a Secret Security Clearance
Willing and available to travel domestically and/or internationally

Nice To Haves

Strong communication, organizational, and time-management skills with a collaborative work ethic
Expertise with Microsoft Office suite of computer software and programs specifically Microsoft Outlook
Expertise in coordinating travel through the Department of War Defense Travel System
Detail-oriented with proven multitasking abilities while operating in a high tempo environment

Responsibilities

Answer and place telephone calls, direct calls, take messages, and follow-up accordingly.
Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning.
Manage the workflow of multiple matters within a continuously adapting schedule, for the assigned General Officer/Senior Executive.
Prepare to host visitors to include passing security clearances and escorting.
Maintain an awareness of internal structural levels and hierarchy within the organization.
Research and prepare background information on meeting attendees and/or topics of interest for the meeting.
Process travel expense reports.
Disseminate schedule to appropriate staff and act as a liaison between the Senior Executives.
Develop creative approaches and alternatives to the resolution of issues and problems.
Configuration management of top-level org chart, updated monthly and posted to QMS for company-wide access.
Configuration management of Programs-by-Division book, published/printed annually, updated quarterly and disseminated to leadership via softcopy.