Senior Executive Assistant

MWE • Miami, FL

5d

About The Position

The Senior Executive Assistant provides high-level administrative and strategic client engagement support to the Principal, operating as a trusted extension of the practice (corporate transactions - healthcare). This role requires deep knowledge of the Principal’s priorities and key client relationships, enabling proactive coordination, communication, and relationship management. The position ensures all support activities are executed with exceptional quality, discretion, and alignment to Firm standards.

Requirements

• Bachelor’s degree
• At least five (5) years of related work experience
• Advanced knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
• Strong written and verbal communication skills
• Strong organizational skills
• Ability to work under tight deadlines and prioritize responsibilities
• Ability to handle and maintain confidential information
• Ability to work effectively in a fast-paced environment

Nice To Haves

• Prior law firm and business development experience preferred

Responsibilities

• Ensure seamless planning and proactive management of the Principal’s calendar, anticipating needs, prioritizing competing demands, and aligning scheduling with client and business priorities
• Coordinate travel arrangements, including all logistics, materials, and itinerary management
• Serve as a primary point of contact for internal and external stakeholders, including key clients, exercising sound judgment in prioritizing communications and ensuring timely, appropriate responses
• Draft, review, and, where appropriate, respond to correspondence on behalf of the Principal, including communications with clients and stakeholders
• Coordinate meeting logistics, including scheduling, videoconferencing, conference calls, room reservations, materials preparation, and hosting of visitors
• Develop and maintain deep knowledge of the Principal’s key clients, matters, and priorities, enabling proactive support of client engagement and relationship management
• Support client relationship efforts by identifying opportunities to connect with key clients (e.g., coordinating meetings aligned with travel, prompting outreach, and tracking follow-ups)
• Maintain and regularly update a comprehensive and strategic list of key client contacts and relationships
• Support client matters, including opening new matters and assisting with conflict-related inquiries
• Assist in preparing client-facing materials, presentations, and communications with a high degree of accuracy, professionalism, and attention to detail
• Manage expense reporting accurately and in a timely manner
• Organize and maintain electronic and paper files in accordance with Firm records retention policies
• Interface as needed with other members of the Principal’s team including their Personal Assistant and Bookkeeper

What This Job Offers

• Job Type: Full-time
• Career Level: Senior