Senior Executive Assistant to the CEO

Spring Health • New York, NY

19h • Onsite

About The Position

Spring Health is seeking an experienced, proactive Senior Executive Assistant to provide comprehensive support to the CEO and Chief of Staff. Reporting to the Chief of Staff, the role manages the CEO’s calendar, coordinates meetings, supports effective communication, and optimizes the CEO’s schedule to create more capacity for strategic work. The Senior Executive Assistant will coordinate external relations and may oversee special projects in an entrepreneurial, mission-driven environment. The position requires strong judgment, organization, urgency, and communication skills, along with discretion when handling confidential information.

This is a full-time, in-person position at Spring Health’s NYC office, five days per week, with standard hours Monday through Friday, 8 a.m. to 5 p.m. Candidates must be in the tri-state area; preference is given to candidates in New York City. Occasional travel may be required for company or team meetings and events. The role supports the CEO and Chief of Staff and reports to the Chief of Staff.

Requirements

• 10+ years of experience as an Executive Assistant supporting C-level executives or senior management.
• Ability to coordinate effectively with in-person and remote executives and team members.
• Exceptional organizational skills and ability to multitask and prioritize in a fast-paced environment.
• Discretion and confidentiality when handling sensitive information.
• Proactive mindset, sense of urgency, and ability to anticipate executive needs.
• Strong calendar management skills, including optimizing schedules to create more time for strategic activities.
• Excellent written and verbal communication skills and ability to interact professionally and confidently with stakeholders at all levels.
• Proficiency and agility with computer skills, including Google Suite (Docs, Sheets, Slides, Forms), database management, project management tools, and online collaboration tools.
• Strong attention to detail and accuracy, especially when managing confidential information and preparing business documents.
• Ability to remain composed and work effectively under pressure in high-stakes situations.
• Flexibility and adaptability in response to changing priorities and demands.
• Ability to work in person at the NYC office five days per week; candidates must be located in the tri-state area.

Nice To Haves

• Experience with project management tools such as Asana, Coda, or Monday.
• Experience with online collaboration tools such as Slack.
• Located in the New York City area.

Responsibilities

• Anticipate the CEO’s needs and prepare meeting materials, briefing documents, and agenda items in advance.
• Monitor deadlines and follow up on action items to support timely task completion and effective decision-making.
• Be available to be reached inside and outside regular working hours.
• Proactively manage and prioritize the CEO’s calendar, scheduling internal and external meetings and keeping the CEO informed of upcoming commitments and responsibilities.
• Stay attuned to issues across the organization and environment, and keep the CEO updated and informed.
• Anticipate needs for meetings and conferences and proactively identify ways to address them.
• Optimize the CEO’s schedule, resolve conflicting priorities, and minimize time conflicts to create more time for strategic initiatives.
• Work with the Chief of Staff to plan CXO monthly meetings, Executive Leadership team meetings, and offsite meetings throughout the year.
• Act as a liaison between the CEO and internal and external stakeholders, handling correspondence, emails, and phone calls professionally and confidentially.
• Facilitate communication between leaders and internal departments while maintaining credibility, trust, and support with senior management staff.
• Draft, proofread, and edit business documents, including memos, reports, presentations, and emails.
• Arrange complex travel itineraries, including flights, accommodations, ground transportation, and visas.
• Coordinate logistics for onsite and offsite meetings, conferences, and events.
• Organize and maintain confidential information, documents, and files for efficient access and retrieval.
• Conduct research, gather data, and prepare reports and presentations to support the CEO’s decision-making.
• Perform delegated tasks, including maintaining the CEO’s appointment calendar and household staff.
• Anticipate the leader’s personal needs and address unexpected situations.
• Maintain schedule accuracy and avoid missed or double-booked appointments.
• Ensure agendas and necessary meeting materials are provided 24 hours before scheduled meetings.

Benefits

• Health, dental, and vision benefits beginning on the first day of employment.
• One Medical accounts for employees and dependents.
• HSA and FSA plans; Spring contributes up to $1,000 to HSAs depending on plan type.
• Employer-sponsored 401(k) match of up to 2%.
• Yearly allotment of no-cost visits to Spring Health therapists, coaches, and medication management providers for employees and dependents.
• Paid time off, including vacation, sick leave, and company holidays.
• Parental leave after six months of employment: 18 weeks for birthing parents and 16 weeks for non-birthing parents.
• Access to Noom, a psychology-based weight management program.
• Fertility care support through Carrot and up to $4,000 reimbursement for related fertility expenses.
• Access to Wellhub for fitness, mindfulness, nutrition, and sleep resources.
• Access to BrightHorizons sponsored child care, backup care, and elder care.
• Up to $1,000 per year in professional development reimbursement.
• Up to $200 per year in donation matching.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed