Senior Executive Assistant

AIG Insurance • Jersey City, NJ

1d • Onsite

About The Position

American International Group, Inc. (AIG) is a leading global insurance organization. AIG member companies provide a wide range of property casualty insurance in approximately 70 countries and jurisdictions. These diverse offerings include products and services that help businesses and individuals protect their assets and manage risks. We’re also committed to making a positive difference for our colleagues and in the communities where we work and live. We encourage colleagues to give back to the causes they care most about, supporting these efforts through our Volunteer Time Off and Matching Grants Programs. At AIG, technology is at the heart of everything we do, from underwriting risks to processing claims. The Information Technology team equips our colleagues with the latest tools to complete their work efficiently and with the highest standards of excellence. The team is responsible for shielding the company’s systems from security risks, while designing technology strategies that enable AIG’s businesses to achieve their goals. AIG’s Information Technology functions include enterprise architecture, software and systems engineering, cybersecurity, and technology risk and compliance. We are seeking a Senior Executive Assistant who is a polished professional with exceptional interpersonal skills and a proactive approach to managing a diverse range of responsibilities to provide comprehensive support to the Chief Information Security Officer. The ideal candidate will expertly navigate interactions with all levels of internal and external stakeholders, including partners, regulators, and government agencies, maintaining the highest standards of professionalism and confidentiality. Beyond traditional administrative duties, this position entails delivering impactful analysis, reporting, and tracking of critical security events and activities, with the flexibility to adapt to varying time zones as needed.

Requirements

• 7-10+ years direct experience supporting senior executives, preferably in a large, multi-national environment
• Proven discretion, and demonstrated ability to assume autonomy and use independent judgement
• Detailed knowledge of MS Office software including Word, Excel, and PowerPoint
• Advanced ability to prioritize tasks and work with minimal supervision in a fast-paced environment
• Dependable, proficient in multitasking and extremely detailed oriented
• Ability to provide support with a highly specialized knowledge of administration, clerical, and managerial functions while maintaining confidentiality
• Excellent organizational, time management, written and verbal communication skills
• Working Knowledge of SAP, Concur, Ariba, SharePoint, Fieldglass, and Confluence

Nice To Haves

• Bachelor’s Degree preferred, or equivalent work experience

Responsibilities

• Serve as a trusted and highly reliable support to the CISO, managing a full spectrum of administrative responsibilities and providing broader team support as appropriate
• Collaborate with administrative peers and other colleagues across the firm to ensure seamless executive coverage and follow-through
• Manage extensive calendar management and meeting coordination using Microsoft Outlook including scheduling appointments, setting reminders, prioritizing engagements, and coordinating logistics for internal and external meetings
• Handle all meeting logistics and prepare comprehensive meeting and conference materials
• Coordinate complex travel arrangements, both domestic and international, on a frequent basis
• Prepare and submit accurate and timely expense requests and reports using SAP and Concur
• Draft and produce grammatically accurate documents and correspondence, including Word documents, PowerPoint presentations, and Excel spreadsheets for both internal and external use
• Manage phone lines, transferring, conferencing, and routing all business-related calls in a discreet and professional manner
• Work closely with and take direction from the CISO's Chief of Staff, assisting as needed in providing operational analysis and reporting
• Manage the agenda and assist with facilitating weekly leadership meetings; take notes and track action items
• Manage the CISO's to-do list, including items pending review and approval, and proactively follow up to ensure timely completion

Benefits

• Volunteer Time Off and Matching Grants Programs
• Total Rewards Program, a comprehensive benefits package that extends beyond time spent at work to offer benefits focused on your health, wellbeing and financial security—as well as your professional development

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree