Senior Executive Assistant

Sunstate•Phoenix, AZ

8d•Hybrid

About The Position

This position serves as a highly strategic partner to the CEO, ensuring effective prioritization, preparation, and follow-through on key priorities. This role operates at the center of a high-performance, fast-moving, and often ambiguous environment. It requires sharp judgment, strong business acumen, and a proactive mindset to anticipate needs, surface priorities, and identify risks and gaps early. The individual ensures the CEO is consistently prepared, informed, and focused on the highest-impact work that supports disciplined execution and forward momentum. This role support CEO effectiveness and enables leadership execution. This role requires absolute discretion, executive presence, and credibility. The individual must be above reproach and trusted with the most sensitive information with professionalism and integrity while operating seamlessly with the executive and senior leaders.

Requirements

Bachelor’s degree preferred; advanced degree or experience in operations, consulting, or program management a plus.
5-8 years supporting senior executives, preferably at the CEO or C-suite level
Demonstrated ability to operate in high-performance, fast-paced, and ambiguous environments
Proven track record of driving execution and follow-through across multiple stakeholders
Strong business acumen with the ability to quickly understand priorities, risks, and interdependencies
Exceptional organizational, communication, and problem-solving skills
High level of professionalism, discretion, and sound judgment

Nice To Haves

Anticipation & Preparedness – Proactively identifies needs, pressure-tests priorities, and ensures the CEO and leadership are consistently prepared and aligned
Relentless Follow-Through – Every priority is owned, tracked, and driven to completion with precision; commitments are visible, accountable, and executed without drift
Judgment & Discretion – Exercises sound, independent judgment in high-stakes and ambiguous situations; trusted without hesitation with sensitive information
Operational Discipline – Brings structure, clarity, and rigor to complex and evolving priorities; establishes systems that drive execution
Executive Presence & Credibility – Engages confidently with senior leaders; able to influence, align, and push for clarity and accountability
Thrives in Ambiguity – Navigates shifting priorities and incomplete information with composure; translates direction into clear actions

Responsibilities

Manage and optimize the CEO’s calendar to ensure time is aligned to the highest-value business priorities.
Anticipate needs and prepare the CEO with clear, concise, and relevant materials for all engagements.
Proactively adjust priorities and schedules in response to shifting business demands.
Coordinate complex travel with precision, ensuring efficiency, preparedness, and seamless execution.
Manage CEO inbox flow, stakeholder requests, and competing priorities with sound judgment
Support tracking of key action items and leadership commitments, ensuring updates are captured and visible.
Ensure the CEO has visibility into major risks, delays, dependencies, and gaps requiring intervention
Coordinate with PMO and business leaders to gather updates on initiatives and progress.
Coordinate inputs requiring CEO attention, prioritization, or cross-functional alignment
Ensure decisions are documented, communicated, and translated into actionable next steps
Coordinate and support disciplined operating rhythms for Sr. LT meetings, Monthly Business Reviews, Deep Dive Regional Reviews, Weekly KPI Triage meetings, Board preparation sessions, and strategic offsites
Ensure all meetings are prepared in advance with agendas, pre-reads, KPI dashboards, scorecards, and action registers distributed on time
Monitor agenda discipline, meeting pacing, and schedule adherence to ensure time is spent on the highest-value issues
Capture key decisions, ownership, timelines, and follow-up actions from executive forums
Maintain action registers for all major leadership meetings and ensure actions are completed on time
Coordinate with PMO leadership and executive sponsors to ensure regions and leaders come prepared with required materials, updates, and corrective actions
Support alignment across functions to reduce confusion, duplication, and missed commitments
Coordinate Board meeting logistics, materials, and follow-up actions.
Maintain Board action registers and ensure timely follow-through on commitments
Assists in consolidating inputs from senior leaders for Board gather, meetings and executive reviews
Ensure presentations and communications are aligned, concise, and executive-ready
Coordinate and support execution of CEO-led engagements including yard talks, CEO company-wide Spotlight webcasts, leadership sessions, and Sr. LT meetings ensuring alignment to business priorities and cultural objectives
Partner with the VP of Marketing, Brand & Communications to align messaging, timing, and audience for CEO-facing events and communications
Assist in message development of CEO messages, leadership updates, and town hall content while ensuring consistency with broader company communications
Ensure the CEO is fully prepared with clear objectives, context, and materials for each engagement
Manage end-to-end execution, including logistics, stakeholder coordination, and follow-through
Capture key themes, feedback, and action items to inform ongoing communication and organizational alignment
Support the preparation of KPI dashboards, scorecards, forecasts, branch rankings, and supporting materials are complete and distributed in advance of meetings
Track action item completion, overdue items, confidence levels, and escalation points across all major meetings
Ensure follow-up meetings focus only on unresolved issues, red KPIs, and high-priority corrective actions rather than repeating broad KPI reviews
Serve as a trusted partner to the CEO in managing access, priorities, and information flow
Exercise strong judgment in triaging competing demands and stakeholder needs
Handle highly sensitive and confidential matters with absolute discretion
Build effective relationships across senior leadership and key stakeholders

Benefits

Strong health benefits (Medical, Dental, Vision)
401k with Company Match
Generous PTO with vacation, sick time, personal time, holidays, and a floating holiday
Wellness Program
Life and disability insurance
Employee Assistance Program
Free equipment rentals
Baby Bonding
My Holiday vacation time
Discounts on everything from movie tickets to cell phone bills