Senior Executive Assistant
About The Position
Spirit of America is seeking a highly experienced and trusted Senior Executive Assistant to support the organization’s Chief Executive Officer. This role requires a seasoned professional who operates with exceptional discretion, anticipates needs, manages complex priorities, and ensures the smooth coordination of executive activities. The Senior Executive Assistant serves as a key operational partner to the Chief Executive Officer, managing complex scheduling, coordinating communications, preparing briefing materials, conducting research, and supporting special projects and leadership priorities. The role also serves as an important coordination point with Spirit of America’s leadership team, helping ensure effective information flow across the organization. The ideal candidate is highly organized, proactive, technologically savvy, and comfortable managing a high volume of activity without losing track of critical details. This individual will exercise sound judgment, maintain strict confidentiality, and bring a solutions-oriented mindset to executive support. The successful candidate also brings a forward-leaning approach to executive support and leverages modern tools and technology to improve efficiency and decision support, including the use of AI-enabled research and productivity tools to assist with executive preparation, information gathering, and planning. This position occasionally requires evening or weekend work to support program activities, travel schedules, or operational priorities.
Requirements
- Bachelor’s degree required.
- 7+ years of experience supporting senior executives, preferably at the C-suite level.
- Demonstrated ability to manage complex schedules and competing priorities in a fast-paced environment.
- Exceptional organizational skills and attention to detail.
- Outstanding written and verbal communication skills.
- Ability to draft professional correspondence and executive communications.
- Proven ability to handle highly sensitive information with strict confidentiality and discretion.
- Strong judgment and ability to anticipate needs and solve problems independently.
- Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and collaboration tools.
- Professional maturity and sound judgment
- Absolute discretion and confidentiality
- Proactive problem-solving
- Strong organizational discipline
- Ability to anticipate executive needs
- Ability to manage high volumes of activity without losing track of details
- Calm effectiveness under pressure
Nice To Haves
- Experience supporting board-level or donor-facing leadership is a plus.
- Use of AI-enabled research and productivity tools to assist with executive preparation, information gathering, and planning.
Responsibilities
- Manage complex calendars for the Chief Executive Officer, ensuring effective prioritization of executive time.
- Coordinate internal and external meetings with senior leaders, board members, donors, and external partners.
- Prepare meeting materials, briefing documents, background research, and agendas.
- Draft and edit correspondence, communications, and follow-up notes on behalf of the executive.
- Track action items and ensure follow-through on key commitments and deadlines.
- Conduct background research and prepare briefing materials on strategic topics and upcoming engagements.
- Support special projects and organizational initiatives led by the Chief Executive Officer.
- Assist with preparation for board meetings, leadership meetings, and key external engagements.
- Coordinate logistics for executive events, visits, and leadership activities.
Benefits
- medical, dental, and vision insurance
- 403(b) contribution match to 4%
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What This Job Offers
Job Type
Full-time
Career Level
Executive
