Senior Executive Assistant

Verisk Analytics•Jersey City, NJ

23h

About The Position

We’re looking for a self-starter who has the ability and drive to provide high level support for an SOC leader. The responsibilities include advanced, diversified, and complex administrative and managerial support duties of a confidential and sensitive nature. This Executive Assistant role requires a unique mix of strong organizational skills to collaboratively assist with activities and events, board–related presentations & correspondence, liaising with outside parties and guest speakers, scheduling town hall meetings, organizing off-sites, creating and updating presentations, writing and editing various communications, etc. The successful candidate will need to maintain continuous contact and personal communication with Verisk executive management and senior business leaders globally. You hold the front line of the organization you support, and working in the Executive offices of Verisk, you will interface regularly with all levels of staff both internally and externally, as well as with visitors to the C-suite.

Requirements

5-10 years’ experience in a executive assistant role supporting executives with global responsibility.
Familiarity with a dynamic and fast-paced global company’s operating rhythm and processes; Must be able to adapt procedures, processes and techniques to the completion of assignments and in line with the department's and team’s needs
Excellent writing and proofreading skills and attention to detail
Effective interpersonal and listening skills, and telephone etiquette
Excellent organizational, problem-solving and follow-up skills, and the ability to effectively handle multiple priorities while working under little supervision
Professional demeanor at all times, regardless of pressures of the job. Must be an exemplary representative of the company in all dealings with internal management/staff

Nice To Haves

College degree desired but not required.

Responsibilities

Manage a high-volume calendar and complex scheduling in partnership with other Executive Assistants.
Coordinate meetings involving all stages of planning including logistics, vendors and materials (whether in person or virtually), and various other events for multiple senior executives and a global team across multiple time zones
Plan end to end global and domestic travel logistics including scheduling flights, hotel accommodations, ground transportation, visa processing, etc. Anticipate, identify, analyze and solve issues/timing conflicts independently and discretely, and prepare detailed itineraries and ensure accuracy and timely delivery of travel documents to travelers
Coordinate scheduling, accommodations, AV needs, catering, etc. to facilitate the set-up and agenda for planning and execution of internal and external events including staff meetings, all hands meetings, off-sites, team social events and town halls
Manage all types of daily correspondence to ensure professional, accurate and timely response and appropriate prioritization
Assist with writing and proofreading various communications
Prepare, reconcile and track expense reporting and reimbursement via Oracle
Organize and safeguard all highly confidential company files and information
Assist with overflow, assistant back-up coverage and day-to-day tasks and provide support to visiting senior business leaders and C-suite leaders, as needed
Answer phones for executive management. Take messages and answer all routine and non-routine questions. Work in cooperation with other executive assistants to cover phones