Senior Executive Assistant to the Chief Strategy Officer

Intermountain Health • Dayton, OH

4d • $34 - $52 • Hybrid

About The Position

This position provides executive level administrative support to Intermountain Health's Chief Strategy Officer (CSO). This highly visible position directly interacts with members of the community on behalf of CSO and performs executive administrative functions. In addition, he/she creates agendas, drafts presentations, and distributes materials and documents minutes for meetings. The incumbent must use judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions or other correspondence. Location This position is based in downtown Salt Lake City (Key Bank Building) with the opportunity to work from home approximately 50% of the time. Essential Functions The Executive Assistant – Senior, ELT proactively anticipates needs to support a variety of administrative functions for a member of Intermountain Health's Enterprise Leadership Team (ELT) in a time sensitive, accurate, and confidential nature using discretion and tact. Primary responsibilities include partnering with the leader on task management, project coordination, executive calendar, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system needs. Flexible schedule is needed as work may occur outside normal business hours. The Executive Assistant – Senior, ELT partners with their assigned leader and serves as a liaison with other internal and external stakeholders. Under the direction of the leader, caregiver will support Intermountain Operating Model systems, coordinate special projects and system-level, cross-functional initiatives. This caregiver serves as a thought partner to their assigned leader(s). This caregiver provides advanced support of a technical nature including remote meeting management, facilitation of presentations and reporting, and management of multimedia needs both by the leader(s) and meeting support. Caregiver works as a competent member of the team, willingly providing back up support when appropriate, and actively supporting team goals.

Requirements

• Demonstrated experience supporting a C-level executive leader(s), including experience proactively managing calendars, correspondence, travel/expenses, and remote and in-person meeting support.
• Demonstrated excellent organizational skills and attention to detail
• Excellent verbal and written communication skills including spelling, punctuation, grammar
• Demonstrated ability to work effectively in a fast-paced setting without constant or direct supervision
• Demonstrated ability to exercise sound judgement and discretion
• Demonstrated excellent interpersonal skills with internal and external senior-level leaders
• Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities
• Demonstrated ability to manage conflicting priorities with professionalism and equanimity
• Demonstrated efficiency in project coordination, tracking actions and outcomes
• Demonstrated experience as valuable team player

Responsibilities

• Proactively anticipates needs to support a variety of administrative functions for a member of Intermountain Health's Enterprise Leadership Team (ELT) in a time sensitive, accurate, and confidential nature using discretion and tact.
• Partners with the leader on task management, project coordination, executive calendar, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system needs.
• Partners with their assigned leader and serves as a liaison with other internal and external stakeholders.
• Supports Intermountain Operating Model systems, coordinate special projects and system-level, cross-functional initiatives.
• Provides advanced support of a technical nature including remote meeting management, facilitation of presentations and reporting, and management of multimedia needs both by the leader(s) and meeting support.
• Works as a competent member of the team, willingly providing back up support when appropriate, and actively supporting team goals.

Benefits

• We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
• Intermountain Health’s PEAK program supports caregivers in the pursuit of their education goals and career aspirations by providing up-front tuition coverage paid directly to the academic institution. The program offers 100+ learning options to choose from, including undergraduate studies, high school diplomas, and professional skills and certificates. Caregivers are eligible to participate in PEAK on day 1 of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed