EXECUTIVE ASSISTANT TO THE CHIEF MARKETING OFFICER

BDC • Montreal, QC

3d • Hybrid

About The Position

BDC is seeking an Executive Assistant to support our Chief Marketing Officer (CMO). The ideal candidate is creative and enjoys working in a stimulating, mission-driven, results-oriented, and diversity-focused environment. They demonstrate sound judgment in a variety of situations, possess strong written and verbal communication, coordination, and organizational skills, and are able to maintain a realistic balance among multiple priorities. You will be successful in this role if you enjoy supporting an executive leadership team, enjoy following up on administrative tasks, are comfortable managing a wide variety of activities, and are discreet and diplomatic by nature.

Requirements

• College diploma in Business Administration or a related field
• Minimum of 5 years’ experience in an executive administrative support role
• Strong project management and coordination skills, including the ability to organize work and manage multiple priorities
• Strong interpersonal skills, with the ability to build relationships with both internal and external stakeholders
• Exceptional attention to detail and ability to perform under pressure
• Demonstrated ability to thrive in a high-velocity executive environment.
• Excellent verbal and written communication skills in both official languages (French and English)
• Strong knowledge of the MS Office suite – Word, Excel, PowerPoint, Outlook
• Comfort in using new technologies and AI tools such as Copilot

Nice To Haves

• Experience in the financial services industry and knowledge of BDC operations is a strong asset

Responsibilities

• Support the CMO, as well as the teams reporting to the CMO, with various administrative tasks, including: managing multiple calendars, supporting the onboarding of new employees, submitting requests related to access rights and IT services, managing supplies, travel arrangements, and mail.
• Organize complex meetings and team events (e.g., multiple stakeholders, different time zones, external guests, candidate interviews, etc.).
• Prepare meeting agendas and ensure follow-up on action items stemming from CMO leadership meetings, finance leadership meetings, and any other management meetings deemed relevant.
• Anticipate the CMO’s needs by preparing context briefs, proactively tracking priority files, and managing incoming information with sound judgement.
• Ensure thorough follow-up on invoice processing and expense account management.
• Effectively manage competing priorities, process files and requests quickly and proactively, and follow them through to completion, often within tight deadlines.
• Act as a liaison to facilitate smooth communication between the team and internal departments.
• Actively participate in SMC-related requests and collaborate with fellow Executive Assistants.
• Develop and maintain relationships with external partners to ensure information coordination and support various projects.
• Handle various confidential information, such as reports, documentation, and correspondence.
• Perform any other duties related to the nature of the position.

Benefits

• Flexible and competitive benefits
• Employee Savings and Investment Plan where BDC matches part of your voluntary contributions
• Defined Benefit Pension Plan
• $750 wellness and health care spending account
• Paid vacation each year
• Five personal days
• Sick days as necessary
• Offices are closed from December 25 to January 1
• Hybrid work model

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree