Administrative Assistant to the Chief Executive Officer (Hourly)

Scouting America Orange County Council•Santa Ana, CA

2d•$21 - $25•Onsite

About The Position

The Administrative Assistant to the CEO provides high-level administrative, organizational, and logistical support to the Chief Executive Officer. This position plays a critical role in ensuring the CEO’s office operates efficiently, professionally, and with attention to detail. The ideal candidate is highly organized, discreet, proactive, and able to manage multiple priorities in a fast-paced, mission-driven environment. This role requires strong communication skills, sound judgment, and the ability to handle confidential information with professionalism and integrity.

Requirements

High school diploma or equivalent
2+ years of administrative or executive support experience
Strong organizational and time-management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and/or Google Workspace
Ability to manage competing priorities and meet deadlines
High level of discretion and professionalism

Nice To Haves

Experience supporting senior executives or leadership teams
Experience in a nonprofit or mission-driven organization
Familiarity with board operations and meeting support
Strong attention to detail and problem-solving skills

Responsibilities

Manage and coordinate the CEO’s calendar, meetings, and appointments
Prepare meeting agendas, briefing materials, and supporting documents
Track action items and follow up on assigned tasks and deadlines
Serve as a point of contact between the CEO and internal staff, board members, and external stakeholders
Draft, proofread, and format correspondence, reports, presentations, and emails
Maintain organized digital and physical filing systems
Process expense reports, invoices, and reimbursement requests as assigned
Assist with travel planning and logistics when needed
Assist with scheduling and preparation for board meetings and executive leadership meetings
Help compile board packets, agendas, and meeting materials
Maintain professionalism and confidentiality in all board-related matters
Keep minutes during board meetings
Answer and direct phone calls and inquiries professionally
Coordinate meetings, conference calls, and Zoom/Teams sessions
Support cross-departmental coordination as directed by the CEO
Handle sensitive and confidential information with discretion
Represent the CEO’s office with a high level of professionalism and courtesy