Senior Executive Assistant to the CEO

Burke & Herbert Bank•Alexandria, VA

14d•$125,000 - $175,000•Onsite

About The Position

This highly trusted member of the Executive Office maximizes the effectiveness of the Chief Executive Officer and supports the efficient operation of the Bank’s executive leadership activities. The role manages the CEO’s calendar, correspondence, travel, meetings, Board interactions, and administrative priorities, and coordinates across the CEO, executive leadership, Board of Directors, employees, customers, shareholders, community leaders, industry organizations, and other key stakeholders. The position supports CEO priority management, executive-office coordination, strategic initiatives, executive leadership meetings, Board activities, stakeholder communications, and meeting and decision follow-up. It prepares executive summaries and briefing materials, researches and synthesizes information, tracks commitments and action items, and facilitates coordination among executives. The role requires sound judgment, discretion, organizational intelligence, business and financial acumen, strong communication and analytical skills, and advanced proficiency with Microsoft 365 and appropriate productivity and AI tools. The role has no supervisory responsibilities, though it may coordinate administrative resources and cross-functional activities on the CEO’s behalf. It is based in an office setting; telework is not available. Limited local travel may be required.

Requirements

8–12+ years of progressively responsible experience supporting senior executives.
Exceptional executive judgment in determining what requires the CEO’s attention, what should be delegated, what can wait, and what may represent a developing risk or opportunity.
Ability to handle sensitive Board, executive, personnel, strategic, financial, regulatory, customer, and other information with discretion.
Strong understanding of how decisions and information move through a complex organization and ability to navigate relationships without formal authority.
Business and financial acumen sufficient to understand financial and operating information, prepare CEO briefings, identify issues, and distinguish important information from routine detail.
Exceptional written and verbal communication skills and ability to interact credibly with directors, senior executives, regulators, major customers, employees, and community leaders.
Strong research, analytical, and synthesis capabilities, including reducing substantial information to concise executive-level briefings.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams, as well as modern productivity and AI tools appropriate for confidential executive-office work.

Nice To Haves

Several years of experience supporting a CEO, President, Board, or other C-suite executive.
Bachelor’s degree, particularly in business administration, finance, communications, organizational leadership, or a related discipline.

Responsibilities

Strategically manage the CEO’s calendar and align the CEO’s time with the Bank’s highest priorities.
Anticipate scheduling conflicts, preparation requirements, travel considerations, and follow-up needs; prepare materials for significant meetings.
Maintain visibility into CEO commitments, deadlines, decisions, and follow-up obligations, and bring emerging issues forward appropriately.
Track commitments made by or to the CEO and use judgment to determine what requires immediate attention, delegation, or handling through established channels.
Maintain a consolidated view of significant CEO priorities, initiatives, commitments, and deadlines.
At the CEO’s direction, coordinate follow-up on strategic and operational initiatives.
Prepare executive summaries, briefing materials, talking points, issue papers, and decision-support materials.
Research issues and synthesize information from multiple sources into actionable summaries for the CEO.
Document next steps, owners, and expected completion dates arising from CEO discussions and decisions.
Follow up with executive management on commitments made during CEO or leadership meetings.
Identify matters requiring cross-functional coordination and facilitate communication among appropriate executives.
Assist the CEO in preparing for strategic planning sessions, management retreats, Board meetings, regulatory interactions, industry meetings, customer meetings, and community engagements.
Coordinate CEO-sponsored executive leadership meetings, including scheduling, agendas, materials, and follow-up.
Capture decisions, commitments, and action items as appropriate; maintain an executive action-item process and follow up on outstanding commitments.
Coordinate senior-management retreats, planning sessions, and other executive events.
Serve as a primary administrative liaison between the CEO and Board members; coordinate CEO-related Board communications, meetings, schedules, materials, and follow-up.
Work with corporate governance personnel on Board and committee activities.
Assist with Board presentations, CEO reports, talking points, and supporting information; track CEO commitments arising from Board discussions.
Draft and edit correspondence, memoranda, presentations, speeches, talking points, and other CEO communications.
Coordinate communications involving directors, executives, employees, customers, shareholders, community organizations, banking associations, regulators, and other external stakeholders.
Maintain awareness of important relationships and outstanding follow-up commitments, and ensure requests directed to the CEO receive timely and appropriate attention.
Support meetings by establishing objectives, assembling agendas and briefing materials, identifying decisions requiring CEO attention, coordinating preparation, documenting decisions when requested, tracking actions, and informing the CEO of material unresolved matters.
Perform other duties as assigned.