Senior Executive Assistant to Chief Talent Officer

George Weston Limited•Toronto, ON

3d•Hybrid

About The Position

George Weston Limited (“GWL” or “George Weston”) is an iconic Canadian company, founded in 1882 and listed on the Toronto Stock Exchange since 1928. GWL is a holding company focused on investing in its market-leading businesses that serve the everyday needs of Canadians. George Weston has two operating segments: Loblaw Companies Limited, Canada’s largest food and drug retailer and a provider of financial services, and Choice Properties Real Estate Investment Trust, one of Canada’s largest REITs. With over 2,300 retail stores, more than 700 income producing properties, and over 220,000 employees, GWL and its portfolio companies touch the lives of nearly every Canadian. GWL is seeking a high-caliber executive assistant to support the Chief Talent Officer. To be successful in this role the candidate must possess a high degree of professionalism, exceptional organizational and planning skills, the ability to manage multiple priorities, a keen attention to detail, and the ability to build and maintain effective relationships at various levels across the Weston Group of companies. The role will include assisting the Chief Talent Officer and the team with certain administrative initiatives, project coordination, developing agendas, project plans and documents. The Chief Talent Officer and the team meet with and travel between multiple offices and this will require working collaboratively with a wide range of Weston Group colleagues. This role requires a high level of anticipation, attention to detail and problem solving.

Requirements

Bachelor of Commerce or equivalent preferred
Experienced corporate professional with a minimum of 5 years’ experience in a comparative role (deadline-driven corporate environment supporting senior leaders, multiple team members and projects)
Demonstrates a professional attitude with a high degree of integrity and diplomacy, strong attention to detail, initiative, sound judgment and confidentiality
Confidence and maturity to interact with individuals at various levels internally/externally
Resourceful and adaptable; ability to thrive in a variety of situations
Strong organizational skills to simultaneously manage multiple projects, tasks and requests, coordinate meetings, events, projects and presentations and reports
Self-motivated and pro-active approach to work
Warm, enthusiastic, and approachable
Excellent interpersonal skills and communication skills (written and verbal)
Strong proficiency with Microsoft Office - Word, PowerPoint, Teams, Excel and Outlook

Responsibilities

Provide high level administrative and project support to the Chief Talent Officer, with a strong focus on complex calendar management, scheduling meetings and events, and responding to general inquiries
Coordinate projects by developing agendas, tracking action items, and supporting project plans and timelines
Preparing presentations and reports relating to projects
Managing content on behalf of the team, including organizing, storing and coordinating the destruction of content in accordance with retention policies
Expense reporting for the Chief Talent Officer
Oversee invoice management across multiple platforms, ensuring accuracy, timely processing, and compliance with internal policies
Schedule travel arrangements and remain in contact with team members while away on business in the event of changes
Develop and sustain positive working relationships with internal and external business partners including members of various Weston Group Boards of Directors
Coordinate meeting logistics, including room setup, technology readiness, and welcoming guests.
Arrange interviews with candidates and support delivering an overall positive candidate experience