Senior Executive Affairs Coordinator - Director's Office - SFO (1844) - 167789

City and County of San Francisco•San Francisco, CA

12d

About The Position

The Senior Executive Affairs Coordinator works under general supervision to manage the office, supervise staff, and perform challenging analytical, administrative, and project management functions in support of Executive Management (C-Suite) at San Francisco International Airport. The role handles confidential matters with discretion, supports executive calendars and briefings, manages requests and office resources, and coordinates management programs, projects, meetings, events, and travel. The position also develops recommendations and work practices, produces executive-level documents and analysis, and facilitates communication among executive leadership, staff, business partners, and the public.

Requirements

Bachelor’s degree from an accredited college or university, or qualifying additional experience substituted for education on a year-for-year basis.
Three years of full-time-equivalent professional-level administrative experience in program, office, or operations management; budget development or administration; contractual agreement or grant development and administration; or closely related functional areas.
Minimum qualifications must be met by the final filing date unless otherwise noted.
Candidates must undergo a criminal history record check, including FBI fingerprints, and a Security Threat Assessment to determine eligibility for security clearance; drug/alcohol screening may also be required.
Applicants must obtain and maintain required security clearance.

Nice To Haves

Strong attention to detail and organizational skills, including managing multiple projects, expectations, and time effectively.
Enjoys collaboration across teams and is personable, helpful, and motivated.
Exceptional communication, writing, and proofreading skills, with an interest in improving colleagues’ work.
Strong teamwork skills and the ability to meet deadlines and thrive in a fast-paced environment.
Highly organized, dependable, emotionally intelligent, and an effective comprehensive problem solver.
Experience leading or supervising a team of five or more people.
Advanced proficiency with Microsoft Office Suite and other technological tools; experience with mobile devices and communication platforms; ability to perform basic technology troubleshooting.

Responsibilities

Oversee critical day-to-day administrative and confidential matters, manage incoming requests through completion, monitor the office budget, and review complex calendars and prepare executives for meetings and briefings.
Write, review, edit, and package documents and public records, including letters, memoranda, agendas, supporting materials, and reports for executive review and dissemination.
Supervise administrative professional staff by developing schedules, setting expectations, creating standard operating procedures, providing training, and giving performance feedback.
Develop and recommend policies, procedures, and work practices; recommend and implement changes when needed.
Conduct research and analysis, consult with colleagues, evaluate information, conduct needs assessments, prepare reports and documentation, make recommendations, and present concise reports and data to senior leadership.
Coordinate and monitor management programs, projects, and functions; use database software and graphics to convey strategic and analytical data; assist with strategic projects, meetings, events, and presentations that support collaboration across the Airport.
Foster communication among Executive Leadership, staff, business partners such as contractors, vendors, and project managers, and members of the public.
Manage domestic and international travel, arrange detailed itineraries and meeting schedules with senior leadership and advisors, and reconcile and process expense reimbursements.
Complete other related duties and special projects as required.
Perform other functions outlined in the 1844 Job Class Specification.