SFO- Senior Management Assistant- Senior Executive Affairs Coordinator

Airport Minority Advisory Council•Sf, CA

8d•$114,166 - $138,788

About The Position

The Senior Executive Affairs Coordinator manages the office, supervises staff, and performs challenging analytical, administrative, and project management functions in support of SFO Executive Management (C-Suite), under general supervision. The position handles confidential executive matters, supports communications and decision-making, and coordinates management programs, projects, and functions. The role is a Permanent Exempt (PEX), Category 8 appointment, excluded from the competitive civil service examination process; incumbents serve at the discretion of the Appointing Officer. It is full-time and has a stated salary range of $114,166 to $138,788. SFO is an enterprise department of the City and County of San Francisco and a major international airport serving more than 54 million guests annually, with nonstop service to over 140 destinations on more than 50 airlines. Its mission is to deliver an airport experience where people and the planet come first. Its core values are Safety and Security, Teamwork, Excellence, Care, and Equity. SFO describes itself as a leader in environmental sustainability, equity, arts and culture, and forward-thinking infrastructure, and is committed to a diverse, equitable, and inclusive workplace.

Requirements

Bachelor’s degree from an accredited college or university, or qualifying additional experience substituted for the education requirement on a year-for-year basis.
Three years of full-time-equivalent professional-level administrative experience in program, office, or operations management; budget development or administration; contractual agreement or grant development and administration; or closely related functional areas.
Applicants must meet minimum qualifications by the final filing date unless otherwise noted.
Candidates must obtain and maintain required Airport Commission security clearance, including a criminal history record check, FBI fingerprints, and Security Threat Assessment; drug or alcohol screening may also be required.

Nice To Haves

Strong organization and attention to detail; ability to manage multiple projects, expectations, and time effectively.
Collaborative, personable, helpful, and motivated approach to working across teams.
Exceptional communication, writing, and proofreading skills, with an interest in using them to improve others’ work.
Ability to work well under deadlines and thrive in a fast-paced environment.
Highly organized, dependable, emotionally intelligent, and skilled at comprehensive problem-solving.
Experience leading or supervising a team of five or more people.
Advanced-level proficiency with Microsoft Office Suite and other technological tools; experience with mobile devices and communication platforms; and ability to perform basic technology troubleshooting.

Responsibilities

Oversee confidential day-to-day administrative matters; manage incoming requests through completion; monitor the office budget; and review complex calendars and prepare executives for meetings and briefings.
Write, review, edit, and package documents and public records, including letters, memoranda, meeting agendas, supporting documents, and reports for executive review and dissemination.
Supervise administrative professional staff by developing schedules, setting expectations, developing standard operating procedures, providing training, and giving performance feedback.
Develop and recommend policies, procedures, and work practices, and recommend and implement changes as needed.
Conduct research and analysis, including consulting with colleagues, evaluating information, conducting needs assessments, writing reports, preparing documentation, making recommendations, and presenting concise reports and data to senior leadership.
Coordinate and monitor management programs, projects, and functions; use database software and graphics to convey strategic and analytical data; assist with strategic projects, meetings, events, and presentations that promote collaboration across the Airport.
Build and maintain effective communications among Executive Leadership, staff, business partners such as contractors, vendors, and project managers, and members of the public.
Manage frequent domestic and international travel, arrange complex travel schedules, coordinate itineraries and meeting schedules with senior leadership and advisors, and reconcile and process expense reimbursements.
Complete other related duties and special projects as required.
Perform other functions outlined in the 1844 Job Class Specification.