Senior Executive Administrative Coordinator

Constellation Energy Generation, LLC.•Baltimore, MD

1d•Onsite

About The Position

Provides a wide range of highly responsible administrative services to support the Executive, Senior Management team, and the Business Unit. Utilizes excellent organizational skills and takes initiative to perform diverse duties and functions that require confidentiality, discretion, attention to detail, and prioritization. Communicates and interfaces with others efficiently and professionally. Relies on experience and judgment to plan and accomplish goals, with the ability to proactively anticipate the needs of the executive. May direct and lead the work of others.

Requirements

High school diploma or equivalent
7-years of administrative experience, including 5 years supporting an Executive or other relevant experience
Proficient in Microsoft Office products, internet searches, database systems and other relevant software and tools
Excellent written and verbal communication skills
Strong attention to detail, accuracy and follow through
Ability to work independently, collaboratively with minimal supervision
Flexibility and adaptability to frequently changing priorities and demands while maintaining professionalism, discretion, and integrity
Demonstrated ability to build consensus, establish trust and communicate effectively
Demonstrated ability to identify and implement process enhancements and efficiencies
Strong organizational, time management, and problem-solving skills
Demonstrated knowledge of corporate and business unit policies procedures and practices
Demonstrated administrative, organizing and planning skills
Demonstrated business acumen, customer awareness and ability to create value

Nice To Haves

Concur or travel/expense software, eTime/timekeeping software, AS9, Oracle, SailPoint or service ticket software
Proven project management experience and organizational skills

Responsibilities

Oversee the executive's intricate schedule by arranging appointments, meetings, and conferences while also managing and prioritizing responses to phone calls, emails, and inquiries.
Arrange domestic and international travel, including flight bookings, hotel accommodations, transportation etc.
Organize and coordinate meetings, including preparing meeting agendas, taking minutes, and distributing meeting materials, setting up technology, videoconferencing, etc.
Prepare and edit documents, reports, presentations, and correspondence for the executive, providing support on special projects and initiatives, including conducting research, preparing presentations, and coordinating project timelines.
Manage and oversee the executive's budget, expenses, and invoices.
Organize and facilitate the executive's events, such as staff meetings, retreats, and workshops.
Provide administrative support to the executive's team and other departments as needed.
Ensure the confidentiality and security of information and data, maintaining the highest level of professionalism and discretion.
Collaborate with other administrative assistants, department heads, and support staff to ensure efficient operations and coordination across the organization.
Anticipate and resolve any issues or problems that may arise for the executive.
Reviews timesheets and payroll reports, and enters data into the payroll system.
Ensure compliance with company policies related to expense reporting and approval process, submit expenses on behalf of the executive, and act as a delegate in reviewing and approving expense reports for the department.
Maintain external contacts and relationships on behalf of the executive.