Senior Administrative Coordinator

Jefferson County•Golden, CO

1d•Hybrid

About The Position

As the Road & Bridge Senior Administrative Coordinator, you will be responsible for high-level administrative support functions, which may include accounting, payroll, purchasing, and administrative assistance in budget preparation. You will perform special projects of an administrative, technical, or confidential nature and will collaborate with other divisions, departments, and the community.

Requirements

High School Diploma or GED
Three (3) years of experience in office management, administrative support, project management, or similar field
None (Certifications/Licenses)
Must have a valid driver's license; if you are from out of state, you must have a valid Colorado driver's license within 30 days of hire date
Must not have any major violations or DUI, DWI, DWAI convictions

Nice To Haves

Experience in public works or similar field
Associate degree in Business Administration, Communication or related field, or equivalent combination of education and/or experience
Experience utilizing SharePoint, Cartegraph, Workday, and QAlert
Strong interpersonal skills with ability to work with people at all levels
Thrive in a fast-paced environment with competing priorities and deadlines
Self-motivated, displays proactivity, and takes initiative
Effective oral and written communication skills
Excellent responsive customer service focus and great team player
Ability to research, analyze, and compile data
Dedicated, committed, and reliable professional
Strong attention to detail
Have a positive, can-do attitude with great problem-solving skills
At least five (5) years of experience (for preferential consideration for interviews)
Currently reside in the state of Colorado (for preferential consideration for interviews)

Responsibilities

Provide direct service delivery using a person-centered and harm reduction approach
Perform a wide variety of high-level administrative duties, researching, compiling, planning, creating, and maintaining reports and correspondence in varied formats
Schedule meetings and handle arrangements associated with meetings as well as prepares meeting minutes
Manage and maintain files and proper record-keeping with a high degree of accuracy and confidentiality
Serve as a backup to Business Support Supervisor as well as Customer Service Reps, when needed
Assist with the recruitment and onboarding process using standard recruiting and hiring practices and procedures
Partner with management to communicate policies, procedures, programs, and laws
Assist supervisors with preparing disciplinary actions with a high degree of confidentiality and accuracy, ensuring timely processing
Serve as Payroll Support person for the division
Serve as a Procurement Card Holder, place orders, process, and reconcile P-Card transactions
Purchase and maintain inventory levels of supplies and materials
Assist with implementing effective training and development initiatives
Answer phones, address questions, and direct inquiries to the proper contact
Serves as a backup to respond to citizen requests and concerns