Senior Events Manager

Quorum

20h•$70,000 - $85,000

About The Position

The Senior Events Manager owns the execution of Quorum’s corporate and customer-facing events, including trade shows, sponsored conferences, booths, VIP receptions, and customer events. The role manages events from signed contract through teardown and lead follow-up in Salesforce, ensuring they are well-executed, on budget, and fully staffed. The position reports to the Senior Manager of Events and Engagement, who sets the event calendar and strategy, and works closely with Sales, the BDR team, Marketing Operations, Product, executives, vendors, and venue staff. The role offers direct exposure to executives and a path for growth within the Events and Engagement team. Key areas of ownership include event logistics, budgets, staffing plans, and pre-event briefings. The manager builds and tracks event budgets from initial quotes through final invoices, flags potential overruns, and closes out books within 30 days. They also coordinate venues, booth builds, audiovisual services, catering, travel, hotels, registration, shipping, timelines, and run-of-show plans; source venues and negotiate contracts within approved budgets; and manage vendors, agencies, contractors, and third-party organizers. The manager coordinates event campaigns with Marketing Operations and the BDR team, aligning pre-event outreach and post-event follow-up around target accounts. They support lead routing and follow-up, report attendance, leads, pipeline, and ROI, conduct post-event retrospectives, and create repeatable event playbooks with checklists, timelines, vendor lists, and briefing templates. They use AI tools to accelerate event-related work while reviewing outputs before use, and make timely decisions when plans change onsite. This is a full-time role with up to 40 hours per week. Hiring is currently available in specified U.S. states. On-target earnings are $75,000–$90,000 per year, calculated based on salary and bonus; the base salary range is $70,000–$85,000 per year.

Requirements

1–3 years of experience running events, with direct ownership of logistics and budgets for trade shows, conferences, booths, and VIP events.
Experience working alongside sales teams at a B2B company.
Experience managing projects with day-to-day use of monday.com, Asana, or a similar tool to manage event timelines and tasks.
Strong interpersonal skills and proactive communication, including building working relationships, flagging risks early, providing updates, and following up on open items.
Ability to maintain a high standard of quality across event details, including booths, signage, guest lists, and follow-up communications.
Ability to identify target accounts and customers attending events and coordinate the appropriate Quorum attendees to meet them.
Judgment when using AI tools, including reviewing outputs before they are shared or used.
Ability to own event operating goals, use event results to assess vendors, costs, and processes, and coordinate across internal teams and external partners.
Ability to make timely, sound decisions onsite when plans change.

Nice To Haves

Experience at a B2B software company.
Experience with Washington, DC association and public affairs events.

Responsibilities

Manage corporate and customer-facing events from contract signing through teardown, including trade shows, sponsored conferences, booths, VIP receptions, and customer events.
Coordinate event logistics, including venues, booth builds, AV, catering, travel, hotels, registration, and shipping.
Build event timelines and run-of-show plans, and confirm that event materials ship or arrive on time.
Build and track budgets from initial quotes through final invoices, flag potential overruns, keep events within approved budgets, and close out books within 30 days.
Create event staffing plans covering Sales, the BDR team, executives, and Product, including onsite roles and responsibilities.
Prepare and deliver pre-event briefings covering event goals, attendees, target accounts, booked meetings, booth roles and shifts, talking points, and lead capture.
Coach event teams on onsite execution and post-event follow-up.
Source venues, negotiate contracts within approved budgets, and manage venues, agencies, contractors, vendors, and third-party organizers.
Confirm Quorum receives all contracted sponsorship deliverables, including booth space and attendee lists.
Coordinate pre-event outreach and post-event follow-up with Marketing Operations and the BDR team so they reach the same target accounts.
Work with Marketing Operations on lead routing and follow-up to support pipeline development.
Report attendance, leads, pipeline, and ROI for each event; conduct team retrospectives and document improvements for future events.
Build repeatable playbooks for event types, including checklists, timelines, vendor lists, and briefing templates.
Use AI to accelerate event tasks and review AI-generated material before it is used.
Make timely decisions onsite when plans change and apply lessons learned to future event playbooks.